{"id":1289490,"url":"https://alion.io/job/portage-executive-assistant","title":"Executive Assistant","company":{"id":1894346,"name":"Portage","domain":"portageinvest.com","url":"https://alion.io/company/portageinvest","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-29T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":70000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":124},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-06-01T00:00:00Z","employer_posted_date":"2026-06-01","last_verified_at":"2026-09-27T07:49:09Z","board_verified":false,"closed_at":null,"days_open":121,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":120},"description":"Sagard Overview:\nSagard is a multi-strategy alternative asset management firm active in venture capital, private equity, private credit and real estate. Sagard also engages in private wealth management through Sagard Wealth.\nFounded in 2016 and guided by the core values of entrepreneurship, innovation, collaboration, rigour and authenticity, Sagard has experienced outstanding growth. Today, the firm has more than US$45 billion under management, 190 portfolio companies and 540 professionals.\nSagard is well positioned to continue to grow substantially, organically and inorganically, pursuing its vision of becoming one of the best-performing investment management firms. Headquartered in Canada, Sagard currently has offices in Canada, the United States, Europe and the Middle East.\nMore athttps://www.sagard.com\nPosition Overview:\nBased in Toronto, the Executive Assistant is a foundational member of the team. This role supports 3 executives (one in Montreal, two in NYC), with the workload split equally across all three. The role will also provide ad hoc support to two additional members of the Portage venture investment team. Working closely with the principals, this person will drive coordination across schedules, meetings, travel, projects, events, and CRM reporting, while also serving as a key partner across broader team workstreams as the function expands.\nCompensation range: CAD$80,000 to CAD$115,000\nResponsibilities:\nManage daily operations for 3 executives in North America and their teams, including complex calendar management, scheduling internal and external meetings across time zones, and coordinating with EAs as needed\n\nAct as a gatekeeper and key point of contact for the executive(s), liaising with vendors, clients, colleagues, and other stakeholders; respond to emails and requests, prioritizing and delegating as appropriate\n\nOversee all aspects of domestic and international travel, and prepare, review, and submit expense reports in Concur.\n\nOrganize conference attendance for executive(s), including registration, travel, materials, and promotional items, and help organize and support team events\n\nWork alongside the Office Coordinator on in-office logistics (meetings, catering, conference rooms, printing) and serve as the primary backup during their absences, assuming full responsibility for office operations and on-site coordination\n\nUtilize Affinity and DealCloud to research contacts and companies, update records, and log notes and meetings\n\nUtilize AI and productivity tools to enhance workflow efficiency.\n\nProvide ad hoc support to the broader team and EA team, including scheduling, logistics, meeting notes, proofreading, and follow-ups from weekly team meetings\n\nDemonstrated ability to support multiple executives across geographies.\n\nProficiency with Affinity and Concur is considered an asset.\n\nFamiliarity with AI and productivity tools.\n\nAbility to work three days in the office.\n\nQualifications:\n3 to 5 years of experience in an administrative, executive support, or team coordination role. Experience in VC/financial services is considered an asset.\n\nStrong organizational and time management skills with the ability to manage multiple priorities and deadlines\n\nExcellent attention to detail and the ability to handle sensitive and confidential information with discretion\n\nStrong written and verbal communication skills\n\nProficiency with Google Suite and virtual meeting platforms such as Zoom or Microsoft Teams\n\nAbility to work collaboratively across teams and support multiple stakeholders\n\nProactive, resourceful, and able to operate effectively in a dynamic and fast-paced environment\n\nSagard is an equal opportunity employer, which values diversity in the workplace. We are therefore happy to accommodate any individual.\nIf you require accommodation in order to participate in the hiring process, please contact the People & Culture team to make your needs known in advance.\nSagard may use automated tools, including artificial intelligence, to support certain stages of the recruitment and selection process.","description_format":"text","description_chars":4080,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Financial Services"],"lifecycle":[{"event":"open","at":"2026-09-26T07:32:30Z"}],"liveness":{"score":8,"band":"cold","label":"Long shot","p_open":1,"p_active":0.28,"p_room":0.28,"age_days":120,"expected_fill_days":33,"reasons":["conf:45","stale_co","win:tail","crowd:"],"computed_at":"2026-09-29T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/portage-executive-assistant","json_url":"https://alion.io/job/portage-executive-assistant.json","meta":{"generated_at":"2026-09-30T02:59:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2249,"day_limit":5000,"remaining_today":2751,"minute_limit":60,"resets_at":"2026-10-01T00:00:00Z"}}}