{"id":1250823,"url":"https://alion.io/job/portcullis-corporate-secretarial-assistant","title":"Corporate Secretarial Assistant","company":{"id":3808678,"name":"Portcullis","domain":"portcullis.group","url":"https://alion.io/company/portcullis-2","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":22000,"max_usd":46000,"period":"year","method":"role_country_seniority_unknown","sample_n":124},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-10T00:00:00Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-11-03T01:21:32Z","board_verified":true,"closed_at":null,"days_open":54,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":54},"description":"Join Portcullis as a Corporate Secretarial Assistant\nPortcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.\nBacked by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.\nWe are now inviting passionate individuals to join our dynamic team as a Corporate Secretarial Assistant in the Funds Department.\nIn this role, your main responsibilities will include but not limited to:\nResponsible for full spectrum of corporate secretarial work for a portfolio of companies in various jurisdictions\nAssist in maintaining corporate registers and records and drafting of board resolutions\nManage portfolio of clients including but not limited to, preparing activation documents for setting up offshore companies, administration and compliance matters, managing transactional work and preparing requisite documents, billings.\nEnsure compliance and statutory reporting in various jurisdictions. \nAssist in client onboarding, conduct KYC checks and periodic review.\nEnsure AML obligations in respect of transactions are met \nAssist in bank account opening application and online banking setup matters.\nAttend to clients’ queries and requests.\nUpdate records in company database application.\nMaintain proper record of documents and proper filing.\nEnsure prompt billing and follow-up on outstanding bills. \nOther ad hoc duties as assigned from time to time. \nWe are looking for candidates who meet the following criteria:\nExperienced preferably in fund services or with relevant corporate secretarial experience with a professional firm. \nDiploma in related field.\nStrong written & verbal communication skills.\nKnowledge of offshore jurisdictions such as BVI and Cayman Islands including regulatory requirements would be advantageous. \nDiligent and meticulous with an eye for detail.\nAbility to work accurately to tight deadlines. \nGood working knowledge of MS Office suite including Word, Excel and PowerPoint.\nApply now and take the first step towards a rewarding future with us!\nWhy Portcullis?\nBe part of a legacy of trust and innovation spanning over 40 years\nJoin a team that is committed to professional excellence and client success\nEnjoy a supportive workplace that encourages learning and career growth\nIf you are 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