{"id":1676328,"url":"https://alion.io/job/portebrown-administrative-assistant","title":"Administrative Assistant","company":{"id":3086248,"name":"Porte Brown","domain":"portebrown.com","url":"https://alion.io/company/portebrown","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":81000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-31T20:55:15Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-30T09:05:38Z","board_verified":true,"closed_at":null,"days_open":59,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":59},"description":"Description\nProvide administrative support to partners, managers, and accounting staff. \nPrepare, edit, proofread, and format correspondence, reports, financial statements, and other client documents. \nSchedule meetings, manage calendars, and coordinate appointments. \nAnswer and direct incoming phone calls and greet clients professionally. \nCoordinate client communications and maintain positive client relationships. \nMaintain electronic and physical filing systems in accordance with firm policies. \nAssist with engagement setup, document organization, and workflow tracking. \nProcess incoming and outgoing mail, courier deliveries, and electronic document transmissions. \nAssist with tax return assembly, financial statement preparation, and client deliverables. \nHandle sensitive client and firm information with the highest degree of confidentiality.\nMonitor office supplies and coordinate vendor orders. \nMaintain confidential client records and comply with firm security and privacy procedures. \nProvide backup administrative support for other team members as needed. \nPerform other administrative duties assigned by management. \nRequirements\nAssociate degree or equivalent experience preferred. \n3-5 years of administrative experience, preferably in a CPA firm, accounting firm, legal office, or other professional services environment. \nExcellent written and verbal communication skills. \nStrong organizational and time management abilities. \nHigh level of accuracy and attention to detail. \nAbility to maintain confidentiality and exercise sound judgment. \nStrong customer service skills. \nAbility to prioritize multiple deadlines in a fast-paced environment. \nTechnical Skills\nAdvanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) \nAdobe Acrobat \nDocument management software \nElectronic filing systems \nMicrosoft Teams or similar collaboration platforms \nFamiliarity with tax and accounting software is a plus (e.g., CCH, Thomson Reuters, or Drake Software) \nCore Competencies\nOrganization and planning \nProfessional communication \nClient service orientation \nProblem-solving \nTeam collaboration \nAdaptability \nDependability \nConfidentiality and ethics \nInitiative \nAttention to detail \nPhysical Requirements\nProlonged periods of sitting and computer use. \nAbility to lift and carry up to 25 pounds occasionally. \nAbility to move throughout the office to assist staff and clients.\nSalary Description\n$18.00 - 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