{"id":2549697,"url":"https://alion.io/job/portmandentex-office-coordinator","title":"Office Coordinator","company":{"id":4088,"name":"PortmanDentex","domain":"portmandentex.com","url":"https://alion.io/company/portmandentex","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cheltenham, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":40000,"period":"year","method":"role_country_seniority_unknown","sample_n":380},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Aider","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T16:47:14Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T19:58:13Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"PortmanDentex is a leading dental group where your skills and ambitions make a real difference. We support over 370 practices across the UK and Ireland. We’re united by a passion for great dentistry, putting patients first and helping each other grow both at work and beyond.\n Job Title: Office Coordinator\nPart time: 3 days per week, Monday, Wednesday and Thursday - from 09:30 to 15:00\nOffice based role\nRole overview\nThe Office Coordinator effectively assists the Executive Support Team to ensure that the office operations are efficient and add maximum value to the business.\nThe role is responsible for managing the Cheltenham office and assisting with the London office when required and acts as a first point of contact for people queries.\nKey accountabilities\nGeneral duties\nManage incoming and outgoing post and deliveries\nManage courier bookings\nManage telephone queries - answer and screen phone calls efficiently\nManage access cards for the London office\nOffice management\nOffice management for the Cheltenham office, ensuring it always provides a first-class working environment\nMonitor and procurement of office stationery, office provisions and office equipment, track and maintain budget trackers\nLiaise with security, greet visitors when required and organise visitor passes\nAssist in supplier relationship management\nProvide office assistance for the London office (approximately one day per month). Travel costs will be covered for this by the company\nFacilitate on-site meetings when required\nMeeting and event support\nAssist in the planning and facilitation of events and colleague engagement initiatives\nCo-ordinate meetings and events, both onsite and offsite\nHelp to source venues and attend events to oversee set up and execution\nPost event evaluation with a continuous improvement approach to providing the best events possible\nSkills and Experience\nEssential:\nSoftware proficiency: Strong computer skills using Outlook and Microsoft packages\nCommunication: Clear verbal and written communication skills as this role will be the primary contact for visitors\nStrong organisational skills and the ability to multitask\nAbility to manage time effectively and work in a fast-paced environment\nFlexibility and adaptability\nDesired:\nPrevious experience in administration, office management and/or event planning.\nAdditional information\nIn addition to a competitive basic salary, our benefits also include:\nWellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme\nAdditional Reward: bonus scheme based on business performance\nExtra Leave: Birthday off and option to buy 3 more days\nFamily Support: Enhanced maternity/paternity leave\nFinancial Security: Life assurance and pension scheme\nApplication process\nWhen you click apply, we’ll need your CV and contact details, along with the answer to four quick questions and your application will be complete! You’ll get a response as quickly as we can, whatever the outcome of your application.\nReady to join us? Click apply to take the next step in your career.\nIND003\n#LI-EW1 #LI-Hybri\nWe are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.","description_format":"text","description_chars":3512,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Dental Clinics"],"lifecycle":[{"event":"open","at":"2026-10-14T17:38:28Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":6,"reasons":["conf:1","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/portmandentex-office-coordinator","json_url":"https://alion.io/job/portmandentex-office-coordinator.json","meta":{"generated_at":"2026-10-15T21:25:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32540,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4088},"rest":"https://alion.io/mcp/rest/get_company?id=4088"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fportmandentex-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fportmandentex-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fportmandentex-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/portmandentex-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fportmandentex-office-coordinator"}]}