{"id":2048959,"url":"https://alion.io/job/power-design-executive-assistant-corporate-facilities","title":"Executive Assistant- Corporate Facilities","company":{"id":2366064,"name":"Power Design","domain":"powerdesigninc.us","url":"https://alion.io/company/powerdesigninc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":60,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T20:59:11Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-28T05:02:07Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"About the Position\nAre you a well-organized, passionate people person with an interest in making an impact on your organization? This Executive Assistant position might be a great fit for you. We're looking for a candidate with a proven track record to provide direct, executive-level support to the Vice President of Corporate Properties & Facilities. This critical role interacts with all levels of staff and helps the Property and Facilities teams oversee the day-to-day operations of our corporate headquarters, working directly with the Vice President to organize, plan, and execute goals. The Executive Assistant works both independently and collaboratively, helping drive our company culture and ensure departmental organization and success.\nPosition Responsibilities\nProvide executive-level administrative support to the Vice President across all aspects of day-to-day operations, as needed or requested.\nPrioritize and facilitate communication within and across departments.\nManage and coordinate the Vice President's calendar through Microsoft Outlook, including travel arrangements, departmental meetings, and events.\nAttend meetings, take notes/meeting minutes, and follow up with team members on assigned action items as needed.\nHelp complete company and executive initiatives.\nCoordinate and assist with special projects as needed, including research, documentation, reporting, presentations, and analysis.\nMaintain a sense of ownership and involvement in projects to help manage and reach departmental goals.\nManage heavy incoming and outgoing e-mail traffic, using discretion and sound judgment with confidential information.\nSupport the property team by assisting in scheduling meetings/interviews, reserving conference rooms, and coordinating and confirming meetings/interviews.\nVendor contract administration, bid summaries, and budget/variance report review.\nPeriodic property inspections and vendor walks.\nCreate and maintain a filing and organizing system for Property Management documents.\nAccurately prepare correspondence, purchase orders, and other documents.\nPrepare and maintain summary Excel spreadsheets.\nPrepare monthly expense reports for the Vice President, Property Manager, and other team members (as required).\nTime coding for the Vice President, Property Manager, and other staff as needed.\nPlan and coordinate property management events.\nManage, update, and close out work orders as needed.\nRun errands as needed or requested.\nProvide backup support as needed or requested.\nOther tasks and assignments as needed or requested.\nHere's What We're Looking For\n3 or more years of related executive administrative assistant or office manager experience, supporting senior management or executive-level staff\nAssociate's or bachelor's degree required\nTechnical proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat/Bluebeam, internet navigation/research, and strong typing skills\nExperience with internet-based work order software preferred (i.e., Angus Anywhere, Workspeed, etc.)\nExcellent interpersonal skills, with the ability to communicate with all levels of management and deliver professional, helpful, high-quality customer service that achieves desired, expressed, and unarticulated optimal results\nExtremely professional and poised, exercising independent judgment and discretion while maintaining a high level of confidentiality\nDetail-oriented, extremely organized, and able to multitask in a high-volume, fast-paced environment with strict, changing deadlines\nProven ability to manage multiple, fast-moving priorities and adapt to change with a sense of urgency\nAbility to work with little supervision: meet deadlines, prioritize assignments, provide recommendations, and effectively communicate updates\nDemonstrated self-motivator, proactive in managing long-term projects and assignments in balance with daily tasks\nProven teamwork orientation and skills\nStrong verbal, written, communication, and organizational skills\nAbility to accurately proofread and edit\nFlexible schedule with the ability to work outside core business hours (occasionally on short notice, and on a limited basis) as needed\nDemonstrate and uphold Power Design's core values, which include integrity, accountability, teamwork, innovation, and growth\nBenefits and Perks\nCompetitive salaries offered\nCutting-edge headquarters with an on-campus café, fitness center, game room with golf simulator, electric scooters, lake with running path, training facility, and tobacco-free campus\nExciting, award-winning workplace culture focused on employee appreciation, recognition, and fun\nComprehensive medical, dental, vision, life insurance, and Flexible Spending Accounts (FSA) options offered\nShort and long-term disability plans\n401k with company matching available\nPaid time off and company holidays provided\nDiscounts to a variety of services, mental and physical wellness resources, free Care.com memberships, and other perks given to all Power Design team members\nAt Power Design, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Power Design believes that diversity and inclusion among our teammates is paramount to our success as a national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool nationwide","description_format":"text","description_chars":5698,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-07T20:59:11Z"}],"visa":[],"liveness":{"score":50,"band":"ok","label":"Likely open","p_open":1,"p_active":0.561,"p_room":0.9,"age_days":20,"expected_fill_days":39,"reasons":["conf:0","stale_co","win:mid","comp:brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/power-design-executive-assistant-corporate-facilities","json_url":"https://alion.io/job/power-design-executive-assistant-corporate-facilities.json","meta":{"generated_at":"2026-10-28T07:51:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10131,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2366064},"rest":"https://alion.io/mcp/rest/get_company?id=2366064"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpower-design-executive-assistant-corporate-facilities"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpower-design-executive-assistant-corporate-facilities"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpower-design-executive-assistant-corporate-facilities"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/power-design-executive-assistant-corporate-facilities\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpower-design-executive-assistant-corporate-facilities"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2048959}},{"tool":"search_jobs","arguments":{"company":"powerdesigninc.us","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2048959},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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