{"id":3544421,"url":"https://alion.io/job/ppl-dynamics-administrative-coordinator","title":"Administrative Coordinator","company":{"id":4444579,"name":"People Dynamics","domain":"ppldynamics.com","url":"https://alion.io/company/ppl-dynamics","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Doha, Qatar"],"countries":["QA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":95000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-30T20:21:41Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T20:03:01Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"The Administrative Coordinator provides high-level administrative and coordination support to the Chief Commercial Officer (CCO). The role serves as a central point of coordination across commercial and operational functions, ensuring efficient workflow management, document control, departmental administration, reporting, and communication.\nThe position plays a key role in supporting executive priorities through effective organization, data processing, budget tracking, tax-related reporting coordination, and cross-functional liaison activities. The successful candidate will demonstrate exceptional organizational skills, multilingual communication capabilities, and the ability to prepare professional business documentation and reports in Arabic, English, and French.\nEmployment Details\nEmployment Type: Permanent, Direct Hire\nIndustry: Manufacturing\nWorking Schedule: Sunday to Thursday, 8:00 AM - 4:00 PM\nKey Responsibilities\nExecutive and Administrative Support\nProvide comprehensive administrative support to the Chief Commercial Officer and coordinate activities with the Chief Operating Officer.\nManage calendars, appointments, meetings, and business schedules as required.\nCoordinate travel arrangements, accommodation bookings, and related logistics.\nPrepare meeting agendas, presentations, minutes of meetings, and follow-up action trackers.\nScreen, prioritize, and manage incoming correspondence and communications.\nMaintain confidentiality of sensitive business information and executive communications.\nDepartment Coordination\nAct as a liaison between commercial, operational, finance, and other internal departments.\nCoordinate departmental activities and ensure timely completion of assigned tasks and deliverables.\nMonitor and track action items arising from management meetings.\nFacilitate communication and information flow between stakeholders.\nSupport management in implementing administrative processes and operational improvements.\nDocument Management and Reporting\nMaintain effective document control systems, ensuring accurate filing, retrieval, and record management.\nDraft, edit, proofread, and format professional business documents, reports, presentations, letters, and correspondence.\nPrepare executive summaries, management reports, and departmental updates in Arabic, English, and French.\nEnsure all documentation complies with internal standards and corporate requirements.\nBudget and Administrative Finance Support\nAssist in monitoring departmental budgets and expenditures.\nSupport the preparation and tracking of budget-related documentation.\nCoordinate basic tax reporting requirements and maintain supporting records.\nLiaise with finance teams regarding administrative and reporting matters.\nData Processing and Analysis\nCollect, organize, manipulate, validate, and maintain business data from multiple sources.\nGenerate routine reports, dashboards, and management summaries.\nEnsure accuracy and integrity of departmental data records.\nSupport management decision-making through structured data presentation and analysis.\nCommunication and Translation\nDraft and translate professional correspondence, reports, presentations, and business documents in Arabic, English, and French.\nEnsure consistency, accuracy, and professionalism in all written communications.\nServe as a communication bridge between multilingual stakeholders when required.\nOffice Administration\nMaintain efficient office administration processes and procedures.\nCoordinate logistics for meetings, workshops, and corporate events.\nMonitor administrative supplies and support procurement requests when necessary.\nSupport continuous improvement initiatives aimed at enhancing administrative efficiency.\nQualifications/Experience:\nDiploma in Administration, Business Administration, Office Management, or a related field.\nSecretarial vocational training or equivalent administrative certification is required.\nMinimum 5 years of experience in an administrative support role.\nExperience within a corporate environment is strongly preferred.\nExperience supporting senior executives and cross-functional teams is highly desirable.\nRequired Skills and Competencies\nLanguage Skills\nNative or fluent Arabic speaker.\nExcellent command of written and spoken Arabic, English, and French.\nProven ability to draft, edit, and prepare professional reports and business correspondence in all three languages.\nTechnical Skills\nAdvanced proficiency in MS Office suite\nStrong 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