{"id":3965805,"url":"https://alion.io/job/pplwise-office-manager","title":"Office Manager","company":{"id":689230,"name":"pplwise","domain":"pplwise.com","url":"https://alion.io/company/pplwise","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":93,"open_postings":10,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":7,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Munich, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-09T13:21:26Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T19:09:24Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About pplwise\npplwise is a recruiting consultancy for fast-growing technology companies across Europe. Through Recruiting as a Service and Executive Search, we fill key roles for our clients, from start-ups to publicly listed companies. We are filling this position for our client Filics.\nAbout our client: Filics\nFilics is reinventing intralogistics with autonomous mobile robots (AMRs) that change how material moves. Its double-runner system makes Filics the first and only AMR that can drive through load carriers such as Euro pallets. This breaks with forklift logic and sets a new standard for efficiency. Filics is a small, hands-on team that solves hard problems with engineering excellence. Leadership goes to those who take initiative and consistently deliver. As Office Manager (m/f/d) at Filics, you will turn the Munich office into a place where the whole team can do its best work.\nAbout the role\nThis is an on-site role at the Filics office in Munich, where engineering, assembly and the rest of the team work side by side.\nThe office is where the whole Filics team comes together. As the company grows, it needs someone who makes it run smoothly every day and shapes it into a place people enjoy working in. You'll own the office fully: you set up the routines, plan the improvements and make sure everything just works. You report to the VP Operations, work closely with HR, and are the first point of contact for the team, visitors and service providers.\nWhat you'll do\nOwn day-to-day office operations and set up routines that keep everything running smoothly\n\nPlan and drive improvements to the office as the team grows\n\nManage the landlord, facility management and service providers\n\nKeep office supplies stocked and order what the team needs\n\nWelcome visitors, candidates and partners at the office\n\nCoordinate incoming and outgoing office mail and parcels\n\nSupport HR with scheduling meetings and interviews, and organize travel and transport for candidates and guests\n\nPrepare the office side of onboarding for new joiners, such as workstations, keys and equipment\n\nOrganize office activities and team events that bring people together\n\nAbout you\nExperience in office management or administration, ideally in a start-up or growing company\n\nConfident with Microsoft Office\n\nFluent German and/or English, written and spoken\n\nStrong communication skills: you share information clearly and concisely\n\nYou keep many tasks moving at once and prioritize well\n\nYou take ownership and act on what needs doing without waiting to be asked\n\nA friendly, upbeat and welcoming manner\n\nWhat Filics offers\nFull ownership of the office and the freedom to shape how it runs\n\nA central role in a small, high-caliber team building robots that change how material moves\n\nClose contact with every part of the company, from engineering to assembly\n\nFast growth: you'll build up the office as the company scales\n\nAn on-site role in Munich\n\nSound like you? 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