{"id":797090,"url":"https://alion.io/job/predictx-operations-and-office-assistant","title":"Operations and Office Assistant","company":{"id":689668,"name":"PredictX","domain":"predictx.com","url":"https://alion.io/company/predictx","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-27T17:00:39Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-31T12:23:51Z","board_verified":true,"closed_at":null,"days_open":64,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":64},"description":"Make a real difference at one of London’s foremost SaaS scale-ups:\nBe ready to pioneer the future of AI, data analytics, and technology. Step into PredictX, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.\nAs an Enterprise SaaS provider, we're revolutionising critical decision-making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.\nThe Role:\nWe’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.\nIf you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.\nThis role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.\nKey Responsibilities\nOffice management and administration\nReception Duties: Manage incoming calls, emails, and visitors.\nOffice Maintenance: Oversee office supplies, equipment, and maintenance issues.\nFacilities Management: Coordinate cleaning, repairs, and office layout.\nHealth and Safety: Ensure compliance with health and safety regulations.\nEvent Management: Organise company and social events.\nTravel and Accommodation: Book travel arrangements for staff.\nOffice Support: Provide general administrative support to all department\n\nFinancial and Reporting\nFinancial Management: Process expenses, purchase orders, and invoices.\n Reporting: Prepare and submit required reports (e.g. CCS, security audit).\nProject Support\n Project Assistance: Contribute to various projects as needed (e.g., DetectX, Hotel Matcher).\nData Management: Handle data validation and analysis.\nClient and Stakeholder Management\nClient Support: Assist with client meetings and events.\nStakeholder Liaison: Maintain relationships with building management and suppliers.\nPeople and Culture\nOnboarding and Off-boarding: Support new and departing employees.\nTeam Support: Contribute to a positive and efficient office environment.\nSkills/Experience\nEssential Skills\nOrganisational and Time Management: Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.\nCommunication: Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.\nInterpersonal Skills: Strong relationship-building and teamwork abilities to collaborate effectively with different departments.\nProblem-Solving: Ability to think critically and find solutions to challenges.\nAttention to Detail: Meticulous approach to ensure accuracy in tasks and data management.\nAdaptability: Flexibility to handle changing priorities and responsibilities.\n Proficiency in IT: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).\nExperience\nOffice Administration: Proven experience in a similar role, handling a variety of administrative tasks.\nEvent Management: Experience in planning and executing events, including budgeting and coordination.\nCustomer Service: Strong customer service orientation to interact with clients and visitors.\n Project Management: Ability to support and contribute to various 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