WBSJ - Coordinator, Retail

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

Provide proactive administrative and operational support to the Retail Senior Director and Retail team, enabling the efficient delivery of retail operations through effective coordination, process support, and continuous improvement of team effectiveness and workplace efficiency.

Your Role Accountabilities

• Provide administrative and operational support to the Retail Senior Director and Retail team, ensuring the smooth and efficient running of day-to-day business activities.

• Coordinate meetings, team events, presentations, reports, travel arrangements, and business documentation to support effective team operations.

• Manage office facilities, supplies, equipment, and workplace services, maintaining a safe, organized, and professional working environment.

• Support onboarding activities, including coordinating access, equipment, business cards, and workplace setup for new team members.

• Manage vendor administration and payment processes through SAP, including vendor setup, purchase orders, invoice resolution, goods receipt processing, and payment support.

• Build and maintain effective relationships with internal stakeholders, suppliers, and service providers to ensure operational requirements are delivered efficiently.

• Identify opportunities to improve processes, enhance service delivery, and support ad hoc projects and business initiatives as required.

Qualifications & Experience

Required

• Native-level Japanese communication skills and Business-level English Communication skills.

• Experience in an administrative, coordinator, executive assistant, or business support role.

• Strong organizational, planning, and multitasking skills with the ability to manage competing priorities.

• Strong communication skills, with the ability to work effectively across teams.

Preferred

• Experience supporting retail, hospitality, entertainment, or customer-facing operations.

• Experience using SAP or similar procurement, finance, or work order management systems.

• Experience supporting travel arrangements, expense management, and vendor coordination.

• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Outlook.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.