{"id":4112341,"url":"https://alion.io/job/primary-engineering-construction-project-administrator","title":"Project Administrator","company":{"id":2121099,"name":"Primary Engineering & Construction","domain":"primaryeng.com","url":"https://alion.io/company/primaryeng","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T06:00:00Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T23:35:44Z","board_verified":true,"closed_at":null,"days_open":26,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":26},"description":"Responsibilities:\nProject Administration\nProvide project support and coordination for the engineering team to help ensure projects are executed on time and within budget.\nSet up projects according to department best practices and standards.\nProject coordination and tracking using Microsoft Excel and project management tools\nMaintain accurate project tracking and data entry.\nTimely performance of necessary tasks to initiate, monitor progress, close, bill, and archive project files digitally.\nFinancial Support\nVerify receipt of services procured to support payment of supplier invoices.\nRequest cost quotations from internal design, material, and construction resources.\nSummarize and evaluate project financial outcomes at completion. \nPrepare and enter invoicing in the accounting system (Microsoft Dynamics SL & Acumatica).\nComplete billing and invoicing for various clients.\nComplete expenses reports.\nProcess invoices for payment.\nOffice Culture & Social Events\nPlan and coordinate office social events, including holiday parties, team lunches, celebrations and seasonal gatherings.\nManage event logistics such as venue booking, catering, invitations, RSVPs and supplies.\nTrack event budgets and expenses.\nRecognize staff milestones such as birthdays, work anniversaries and welcomes for new hires.\nGather staff feedback and ideas to keep events engaging and inclusive.\nGeneral Administrative Duties\nManage basic office supplies and necessities. \nMaintain and improve contract reporting tools and templates.\nCoordinate and maintain records for office space, company credit cards, and other equipment and assets.\nOther duties as assigned\n\nQualifications:\nMinimum of 2 years of experience in a similar role or equivalent education such as a degree or certificate in business administration, project management, or accounting.\nPrevious experience with Enterprise Resource Management (ERP) software systems would be an asset.\nExperience working in the electric utility, or a related engineering/construction environment would be an asset.\nExperience with electric utility project estimating and project management would be an asset.\nClass 5 driver’s license\n\nThe eligible candidate should possess:\nDemonstrated proficiency in Microsoft Office applications: Word, Excel, PowerPoint, MS Project.\nExceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence,\nAbility to work within a deadline-oriented team environment, to prioritize work, and to work independently,\nStrong organizational skills and attention to detail including ability to adapt and problem solve\nWell developed interpersonal skills with the ability to cultivate strong business relationships internally and externally\nFamiliarity with accounting and/or project management principles","description_format":"text","description_chars":2855,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Electrical & Electronic 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