{"id":3040683,"url":"https://alion.io/job/prime-data-centers-executive-assistant","title":"Executive Assistant","company":{"id":685307,"name":"Prime Data Centers","domain":"primedatacenters.com","url":"https://alion.io/company/primedatacenters","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"A","score":87,"open_postings":6,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":92,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Denver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":94000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T22:20:45Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-31T22:32:29Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"About Prime Data Centers\nPrime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. A private firm owned by a group controlling $6 billion in assets, with a 15-year tenure in technology and real estate development, Prime provides customers with ownership options and dynamic leasing models, defining a true corporate partnership.\nAboutthe role\nThe Executive Assistant provides high-level administrative and operational support to senior leadership, owning calendar management, communications, travel, meeting logistics, and day-to-day administrative needs. This role serves as a trusted partner and point of contact for executives, internal teams, and external stakeholders, handling sensitive information with discretion and anticipating needs so that leaders can focus their time on the highest-priority work.\nWhat you'll do\nResponsibilities are organized into six core categories, plus a secondary category of as-needed support.\nCalendar & Schedule Management\nManage and maintain executive calendars, proactively resolving conflicts and balancing competing priorities\nSchedule internal and external meetings, coordinating across time zones, attendees, and rooms or virtual platforms\nProtect focus time and preparation time, and flag upcoming scheduling pressure points in advance\nSend invitations, reminders, and updates, and ensure materials and meeting links are in place ahead of time\nCommunications & Executive Representation\nInbox & Correspondence\nMonitor and triage executive email, flagging urgent items and drafting responses on their behalf as appropriate\nPrepare and proofread correspondence, announcements, and other written communications\nGatekeeping & Relationship Management\nServe as the first point of contact for the executive, screening requests and directing them appropriately\nRepresent leadership professionally in interactions with employees, board members, clients, vendors, and other external partners\nHandle confidential and sensitive information with discretion at all times\nTravel Coordination\nBook and manage domestic and international travel (flights, hotels, ground transportation) in line with executive preferences and company policy\nPrepare detailed itineraries, including meeting schedules, contact information, and supporting documents\nMonitor travel plans and adjust quickly when delays, cancellations, or schedule changes occur\nMaintain traveler profiles, loyalty program information, and preferences\nMeeting & Event Support\nMeeting Preparation & Follow-Up\nPrepare agendas, briefing materials, and background documents for executive meetings\nAttend meetings as needed to take notes and minutes, capture action items, and track follow-through\nLeadership Events & Onsite Hospitality\nCoordinate leadership team meetings, offsites, board meetings, and other executive events, including venue, catering, and logistics\nEnsure a polished guest experience for onsite meetings - visitor check-in, building and security coordination, parking validation, and conference room readiness\nDocument, Expense & Administrative Support\nPrepare, edit, and format documents, presentations, spreadsheets, and reports on behalf of leadership\nProcess expense reports and reimbursements accurately and on time, and reconcile corporate card activity\nAssist with budget tracking, invoice processing, and vendor payments related to executive operations\nMaintain organized filing systems, contact lists, and records, both digital and physical\nProjects, Systems & Process Improvement\nSupport special projects and cross-functional initiatives by tracking deadlines, coordinating stakeholders, and following up on deliverables\nMaintain executive team resources such as org charts, distribution lists, and shared calendars or intranet pages\nIdentify opportunities to streamline recurring administrative processes and recommend improvements\nPartner with other administrative and operations staff to ensure consistent support across the leadership team\nSecondary - As-Needed Responsibilities\nThese responsibilities are lower frequency and variable in demand.\nExecutive and VP/C-suite dinner reservations and coordination\nNotary scheduling\nInterview scheduling support\nGift, card, and recognition coordination on behalf of leadership\nBackup coverage for other administrative team members during absences\nQualifications\nRequired\n3-5 years of experience supporting senior executives or in a comparable administrative role\nExceptional organizational skills and the ability to manage multiple competing priorities in a fast-paced environment\nExcellent written and verbal communication skills, with strong attention to detail\nSound judgment and the ability to maintain confidentiality and exercise discretion\nProficiency with calendar and email platforms, Microsoft Office or Google Workspace, and video conferencing tools\nProactive, resourceful, and comfortable working independently with minimal direction\nBenefits\nCompetitive salary range and performance bonus program\nDollar-for-dollar 401(k) match up to 4% that is fully vested upon enrollment\n100% employee premiums paid by employer for medical, dental, vision, life insurance, and disability\nPaid Time Off + Sick time\nApplications will be accepted on an ongoing basis.\nPrime is an Equal Opportunity Employer. All applicants are considered for employment without attention to race, color, age, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, genetic information, ancestry, national origin, citizenship, protected veteran or military status, disability status, or any other classification protected by federal, state, or local laws and ordinances.","description_format":"text","description_chars":5733,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Data Centers & Colocation"],"lifecycle":[{"event":"open","at":"2026-10-21T22:38:40Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":9,"expected_fill_days":92,"reasons":["conf:1","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/prime-data-centers-executive-assistant","json_url":"https://alion.io/job/prime-data-centers-executive-assistant.json","meta":{"generated_at":"2026-11-01T00:51:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1507,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685307},"rest":"https://alion.io/mcp/rest/get_company?id=685307"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fprime-data-centers-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fprime-data-centers-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fprime-data-centers-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/prime-data-centers-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fprime-data-centers-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3040683}},{"tool":"search_jobs","arguments":{"company":"primedatacenters.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3040683},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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