{"id":3744228,"url":"https://alion.io/job/prime-system-solutions-administrative-assistant-hybrid","title":"Executive Admin Assistant (Hybrid)","company":{"id":685105,"name":"Prime System Solutions","domain":"primesystemsolutions.com","url":"https://alion.io/company/prime-system-solutions","size_band":"51-200","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":88,"open_postings":37,"ghost_share":0,"stale_share":0.486,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quezon City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T12:36:35Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-13T23:02:02Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Shift Schedule & Work Setup:\nEastern Timezone (Night Shift in PH)\n Hybrid Setup (3x Office, 2x WFH weekly) | Office Location: (GreatWork Studio) ABDC Building, Sct. Rallos, cor Sct. Tuason St, Diliman, Quezon City, Metro Manila\nJob Summary:\nWe are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative support to senior management within an IT Managed Services Provider (MSP) environment.\nThe Administrative Assistant will report directly to the President and Chief Operating Officer (COO) and will be responsible for supporting management with day-to-day administrative operations, coordination, scheduling, and other business-related tasks as needed.\nThis role requires someone with excellent organizational and communication skills, strong initiative, and the ability to manage multiple priorities while ensuring that administrative tasks are completed accurately and efficiently. Additional responsibilities may be assigned by management from time to time based on business needs.\nKey Responsibilities:\nAdministrative & Management Support\nProvide day-to-day administrative assistance to the President, COO, and management team.\nAssist with daily time management, task coordination, and administrative priorities.\nManage and maintain executive calendars, ensuring meetings and appointments are accurately scheduled and organized.\nAnswer incoming phone calls and emails, screen inquiries when necessary, and relay detailed and accurate messages.\nDraft, prepare, and proofread business correspondence, including emails, letters, and other administrative communications.\nAttend meetings as required and prepare accurate, comprehensive meeting notes and documentation.\nPerform general administrative duties, including accounting-related tasks, recordkeeping, and document management.\n\nTravel & Event Coordination\nArrange and coordinate business travel, including flight bookings, accommodation, and ground transportation.\nConsider travel durations, time zone differences, and scheduling requirements when preparing travel arrangements.\nCoordinate business events, appointments, conferences, and speaking engagements.\nRun business-related errands as requested by management.\nBe available for occasional business travel when required.\n\nGeneral Administrative Support\nHandle additional administrative assignments and special requests as directed by management.\nProvide flexible administrative support to ensure the smooth day-to-day operations of the management team.\nRequirements\nSkills, Knowledge, and Expertise\nThe ideal candidate should demonstrate the following skills and qualifications:\nStrong Interpersonal Skills: Ability to interact professionally and effectively with management, colleagues, clients, and other stakeholders.\nInitiative & Accountability: Self-motivated, dependable, and capable of taking ownership of assigned tasks and seeing them through to completion.\nTechnical Proficiency: Comfortable using standard office productivity tools and email applications, particularly Microsoft Word, Excel, and Outlook.\nCommunication Skills: Excellent verbal and written communication skills, with strong active listening abilities.\nProblem-Solving Skills: Proactive in identifying potential issues and finding practical solutions.\nMultitasking Abilities: Capable of managing multiple assignments and shifting priorities in a fast-paced work environment.\nTime Management & Organization: Strong organizational skills, attention to detail, and the ability to manage schedules and deadlines effectively.\nNumerical Aptitude: Above-average mathematical skills, with the ability to handle basic calculations and accounting-related administrative tasks.\nBackground Verification: Must be willing to undergo and successfully pass a background check.\nBenefits\nWhy You'll Love Working with Us:\nPrime Office Location Convenient location with easy access to public transportation, dining, and nearby establishments.\nModern Workspace Enjoy a comfortable, well-equipped office with modern amenities.\nPaid Leave Take time off to recharge, starting upon regularization.\nHMO Benefits Comprehensive healthcare coverage as soon as you're regularized.\nGovernment-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.\nFun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.\nNOTE:\nThis is a full-time employment position and NOT an Independent Contractor arrangement. It comes with government-mandated contributions and benefits.\nA background check is part of our hiring process and will be completed before moving to the job offer stage. 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