Assistant Managing Editor

Overview

The Assistant Managing editor works closely with the Managing Editor in the administration of the Annals of Mathematics.

Responsibilities

• Collaboration with seven faculty members of the Editorial Board and attendance at bi-monthly Board meetings.
• Daily processing of journal submissions, editor assignments, editor instructions, refereeing correspondence and tracking, and manuscript decisions. The applications used include both an online submission system (EditFlow) and an internal FileMaker database application.
• Processing of annual subscription fulfillment, which includes reconciliation of payments and remittance advices, invoicing (on request only), subscription database entry and updates for payments, advices, and subscriptions including changes in agents, formats and addresses. Disaggregate agent orders to singular subscriber records. Aggregate new/renewed subscriber data for transfer to journal host.
• Processing of print orders: preparation of mailing lists and packing slips, including a direct institution shipments and agency batched shipments (January, March, May, July, September, November) and processing of claims for missing or damaged issues (February, April, June, August, October, December). This process is managed using an internal FileMaker database application.
• Communications with subscription agents who represent subscribing institutions, Princeton University Finance and Treasury, Princeton University Counsel, our electronic hosting and print vendors, and libraries around the world.
• Preparation of reports on subscription metrics to identify trends, and implement strategies that minimize cancellations.
• Processing invoices from vendors via Princeton's PRIME financial system.
• Updates to the Annals' website to include changes to subscription-related content.

Qualifications

ESSENTIAL QUALIFICATIONS:

• Bachelor's degree or equivalent education and experience.
• Strong collaboration, problem-solving, and decision-making skills.
• Strong interpersonal and organizational skills.
• Ability to work independently with minimal supervision.

PREFERRED QUALIFICATIONS:

• Experience working in an academic environment.
• Experience with digital content platforms and database tools.
• Experience with website content management system.
• Experience with University systems and software including PeopleSoft, Information Warehouse, PRIME, and SharePoint.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours

Eligible for Overtime

Benefits Eligible

Probationary Period

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver’s License Required

Experience Level

Salary Range