{"id":589062,"url":"https://alion.io/job/princeton-university-office-coordinator","title":"Office Coordinator","company":{"id":15250,"name":"Princeton University","domain":"princeton.edu","url":"https://alion.io/company/princeton","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Princeton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":62000,"max":72000,"currency":"USD","period":"year","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Oracle ERP","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-10T09:16:48Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-11-01T04:51:39Z","board_verified":true,"closed_at":null,"days_open":51,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":51},"description":"Overview\nThe Investigations Unit (IU) is responsible for conducting investigations into allegations of potential University policy violations as referred by other University departments, including the Dean of the Faculty (DOF), Human Resources (HR), Institutional Equity and Diversity (IED), the Graduate School (GS), Princeton Plasma Physics Laboratory (PPPL), and Title IX (TIX). The centralized function of the IU promotes investigative best practices and the foundational principles of consistency, neutrality, fairness, and efficiency. The Office Coordinator reports directly to the Director of the Investigations Unit and provides a substantial range of administrative support to the department including meeting planning and scheduling, labor accounting management, assistance in preparing investigation report materials, event planning, and records management.\nThe Office Coordinator is a proactive, team-oriented individual who can work in a fast-paced office environment where confidentiality, attention to detail, and organizational skills are crucial to being effective.\nResponsibilities\nAdministrative Support to IU Staff - 70%\nOrganize and maintain team Outlook calendars.\nCoordinate all meeting arrangements, including management of the IU room reservation calendar.\nManage team meeting content by soliciting agenda items, preparing and circulating meeting summaries, and following up on action items.\nIndependently assemble tracking reports and presentations for the IU Director.\nMaintain an archive of staff training materials, templates, and the IU Handbook.\nPrepare investigation report attachments, including appendices and document lists.\nAssist investigators with investigation logistics as needed and as time permits.\nManage hourly and lead investigator time reporting.\nTrack expenditures.\nAssist with onboarding new hires.\nLogistical Support for Annual IU Events, Projects, and Initiatives - 10%\nPlan staff events, including the annual summit, group training sessions, and informal gatherings.\nCoordinate event logistics, including facilities, lodging, group meals, speaker arrangements, participant communications, meeting materials, and other meeting-related needs.\nArrange conference travel logistics, including registration, transportation, lodging, and expense reporting.\nCoordinate logistics for the biannual IRT.\nGeneral Office Organization - 20%\nPerform general office duties, including maintaining IU office spaces and completing other administrative duties as assigned.\nOrganize, maintain, and archive digital department files while adhering to strict confidentiality requirements.\nMaintain and inventory office equipment.\nOrder office equipment and supplies.\nQualifications\nEssential Qualifications: \nSuperior judgment and discretion in handling sensitive and confidential matters\nExcellent interpersonal skills and ability to interact with all levels of staff, including faculty and students\nOutstanding written and verbal communication \nAbility to work both independently and collaboratively \nAbility to work accurately with exceptional attention to detail \nDemonstrated organizational and time-management skills, including ability to effectively manage simultaneous projects and reprioritize as needed under tight deadlines in fast paced environment\nProficiency in Microsoft Office: Strong knowledge and command of Word, PowerPoint, Excel, SharePoint, Adobe Acrobat, and all Google functions \nFlexibility in an innovative environment \nPreferred Knowledge, Skills, and Experience:\nBachelor’s degree or equivalent \nAt least five years of relevant work experience within the administration of Princeton University or another college or university\nExperience working in industries related to investigations (e.g., human resources, legal/paralegal services, internal investigations, student conduct)\nFamiliarity with Princeton University systems including PeopleSoft, Prime Financials, Concur, SAFE, and Canvas, or experience working comfortably in comparable systems\nPrinceton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.\nThe University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.\nIf the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.\nThe University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.\nStandard Weekly Hours\n36.25Eligible for Overtime\nNoBenefits Eligible\nYesProbationary Period\n180 daysEssential Services Personnel (see policy for detail)\nNoPhysical Capacity Exam Required\nNoValid Driver’s License Required\nNoExperience Level\nEntry LevelSalary Range\n$62,000 to $72,000","description_format":"text","description_chars":5391,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-10T09:16:48Z"},{"event":"close","at":"2026-10-03T16:24:46Z"},{"event":"reopen","at":"2026-10-13T20:13:12Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.459,"p_room":0.35,"age_days":51,"expected_fill_days":23,"reasons":["conf:1","velocity","win:tail"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":72000,"is_top_pay":true},"html_url":"https://alion.io/job/princeton-university-office-coordinator","json_url":"https://alion.io/job/princeton-university-office-coordinator.json","meta":{"generated_at":"2026-11-01T07:00:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10887,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":15250},"rest":"https://alion.io/mcp/rest/get_company?id=15250"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fprinceton-university-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fprinceton-university-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fprinceton-university-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/princeton-university-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fprinceton-university-office-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":589062}},{"tool":"search_jobs","arguments":{"company":"princeton.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":589062},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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