{"id":4108067,"url":"https://alion.io/job/pro-select-consulting-leasing-administrator","title":"Leasing Administrator","company":{"id":4505573,"name":"Pro Select Consulting","domain":"proselectconsulting.co.za","url":"https://alion.io/company/proselectconsulting","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T22:51:53Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T22:51:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Purpose:\nTo provide comprehensive administrative support in the management and coordination of the leasing process, ensuring that lease agreements and related documentation are accurately prepared, processed, concluded, and captured on the property management system within the required timeframes.\nThe Leasing Administrator is responsible for facilitating lease transactions, maintaining lease records, coordinating communication between stakeholders, and supporting Property Managers with the efficient administration of leasing activities across the property portfolio.\nKey Duties & Responsibilities:\nLease Administration and Documentation\nConduct credit bureau (ITC) checks, manage FICA documentation, and process tenant applications in accordance with company requirements.\nCompile information required for Lease Authorisation Forms and facilitate the preparation, approval, and signing thereof.\nDraft, generate, and issue lease agreements, addendums, cessions, renewals, and related leasing documentation.\nDraft correspondence relating to leasing matters and coordinate the execution and signing of lease documents.\nDraft and facilitate the signing of resolutions relating to lease transactions and other property-related matters.\nEnsure all lease documentation is accurately completed, signed, and filed within prescribed timelines.\nProperty Manager Support\nProvide administrative support to Property Managers throughout the leasing process.\nAssist with preparing proposals, compiling tenant information, and completing related administrative functions.\nPrepare and collate documentation required to support leasing transactions and portfolio management activities.\nAttend to ad hoc administrative requests from Property Managers and management as required.\nTenant and Stakeholder Coordination\nFacilitate communication between tenants, Property Managers, management, legal representatives, and other relevant stakeholders regarding leasing matters.\nCoordinate lease signing arrangements and ensure all supporting documentation is available and correctly executed.\nRespond professionally and efficiently to tenant enquiries, requests, and concerns.\nDraft tenant correspondence and letters as required.\nRecords and Information Management\nMaintain accurate and up-to-date lease records and supporting documentation.\nManage the safekeeping, filing, and retrieval of original lease agreements, bank guarantees, tenant information, resolutions, and correspondence.\nEnsure that all leasing information is recorded and maintained on the property management system.\nReporting and Schedule Maintenance\nUpdate and maintain monthly portfolio schedules and reports.\nEnsure lease details, rental information, commission schedules, administrative fees, and related portfolio information are accurately recorded and updated.\nAssist with compiling leasing information required for management reporting purposes.\nEducational Qualifications and Other Job Requirements:\n The preferred requirements of a Lease Administrator are as follows:\nMatric (Grade 12).\nA tertiary qualification in Property Studies, Business Administration, or a related field will be advantageous.\nMinimum of five (5) years' experience in lease administration, property administration, or property management.\nProficient in MDA Property Management Software.\nAdvanced proficiency in Microsoft Office applications.\nSkills:\nExcellent verbal and written communication skills. \nStrong negotiation and conflict resolution abilities. \nFluent in English. \nHighly organised with strong planning and coordination skills. \nExceptional attention to detail and accuracy. \nAbility to work effectively under pressure and manage multiple priorities simultaneously. \nStrong time management and deadline-driven approach. \nProactive and solution-oriented with the ability to identify and resolve problems effectively. \nAbility to maintain confidentiality and exercise discretion when handling sensitive information. \nStrong interpersonal skills with the ability to build and maintain professional relationships. \nAbility to work independently as well as collaboratively within a team environment. \nQuick learner with the ability to adapt to changing business requirements.\nSound understanding of lease agreements, legal terminology, and commercial property leasing principles. \nKnowledge of administrative and document management processes. \nBasic understanding of credit bureau checks and tenant assessment processes. \nFamiliarity with customer relationship management practices. \nWorking knowledge of document tracking systems and financial administration 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