{"id":4108075,"url":"https://alion.io/job/pro-select-consulting-workshop-administrator","title":"Workshop Administrator","company":{"id":4505573,"name":"Pro Select Consulting","domain":"proselectconsulting.co.za","url":"https://alion.io/company/proselectconsulting","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T22:51:53Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T22:51:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Our client, a leading road construction company, is looking for a highly organised and detail-oriented Workshop Administrator to provide comprehensive administrative and operational support to the workshop and plant maintenance function.\nThe successful candidate will be responsible for maintaining accurate workshop records, coordinating job cards and repairs, monitoring parts and stock, processing supplier documentation, capturing maintenance information and assisting with the effective administration of the company's extensive fleet of heavy plant, road construction machinery and commercial vehicles.\nThe ideal candidate will have previous experience within a workshop, plant, fleet, transport, construction, earthmoving or heavy engineering environment and understand the importance of accurate administration in minimising equipment downtime.\nKey Responsibilities:\nManage the day-to-day administration of the workshop.\nOpen, capture and close job cards for servicing, repairs, breakdowns and preventative maintenance.\nEnsure all workshop jobs are correctly documented and authorised.\nCapture labour, parts, materials and other costs against relevant job cards.\nMaintain accurate records of repairs, servicing and maintenance undertaken on all equipment.\nTrack outstanding workshop jobs and follow up with mechanics and workshop management.\nMaintain an up-to-date schedule of planned and preventative maintenance.\nCoordinate workshop activities and assist with prioritising urgent repairs and breakdowns.\nMaintain accurate records of equipment downtime and repair history.\nPrepare regular workshop reports for management.\nMaintaining equipment registers and asset records.\nRecording service intervals and upcoming maintenance requirements.\nTracking machine hours and/or kilometres.\nMonitoring licence, registration, inspection and compliance documentation where applicable.\nMaintaining complete service and repair histories.\nMonitoring warranties and service agreements.\nAssisting with fleet availability and downtime reporting.\nEnsuring documentation is filed and readily accessible.\nAssist with the ordering of workshop parts, components, consumables and equipment.\nProcess and track purchase orders and supplier quotations.\nLiaise with suppliers regarding pricing, availability and delivery times.\nFollow up on outstanding orders and backorders.\nReceive and capture parts and workshop stock.\nMaintain accurate parts and consumables records.\nAssist with stock counts and stock reconciliation.\nEnsure parts issued to specific repairs are accurately allocated to the relevant job card.\nMonitor critical and frequently used parts to prevent unnecessary equipment downtime.\nAssist with identifying cost-saving opportunities through supplier management and purchasing.\nObtain quotations for parts, repairs and external services.\nCompare supplier pricing where required.\nCapture supplier invoices and match them against purchase orders and job cards.\nIdentify discrepancies between quotations, purchase orders, deliveries and invoices.\nLiaise with accounts regarding outstanding invoices and workshop-related payments.\nMaintain an organised supplier database.\nBuild and maintain professional relationships with workshop and equipment suppliers.\nPersonal Attributes:\nGrade 12 / Matric.\nRelevant qualification in Office Administration, Business Administration, Logistics, Fleet Management or a related field will be advantageous.\n3-5 years' administration experience, preferably within a workshop, plant, fleet, transport, construction or engineering environment.\nPrevious experience with job cards, purchase orders, parts administration and supplier invoices.\nStrong Microsoft Office skills, particularly Excel.\nExperience working with an ERP, fleet management, workshop management or accounting system will be advantageous.\nStrong numerical and administrative ability.\nExcellent attention to detail.\nValid driver's licence will be advantageous.","description_format":"text","description_chars":3949,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-11T22:51:53Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely 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