{"id":790081,"url":"https://alion.io/job/proactive-administrative-assistantmeeting-coordinator","title":"Administrative Assistant/Meeting Coordinator","company":{"id":687244,"name":"Proactive","domain":"proactive.mu","url":"https://alion.io/company/proactive-4","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rivière des Anguilles, Mauritius"],"countries":["MU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7000,"max_usd":14500,"period":"year","method":null,"sample_n":11521},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-07-03T00:00:00Z","employer_posted_date":"2026-07-03","last_verified_at":"2026-10-11T20:27:00Z","board_verified":true,"closed_at":null,"days_open":100,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":100},"description":"Job Title: Administrative Assistant/Meeting Coordinator\nReporting to: Group Human Resources Director and Group Executive Assistant\nDuties and Responsibilities:\nAttend various types of meetings including ad hoc meetings & internal communication\nprocedures.\nArrive punctually and set up the necessary meeting rooms and recording equipment if required.\nTake detailed notes during meetings, capturing important discussions, decisions, and any relevant\ninformation concisely. Summarise discussions, highlight actions items, and record decisions made\nduring the meeting.\nDistribute the minutes to the relevant stakeholders as per set deadlines and guidelines after the\nmeeting.\nMaintain a high level of confidentiality and discretion when dealing with sensitive information\ndiscussed during meetings.\nKeep a well-organised and easily accessible record of all meeting minutes.\nAssist in archiving and retrieving minutes as needed.\nStay informed about the specific protocols and procedures governing the recording of minutes\nwithin the company.\nOther administrative tasks including but not limited to: organise meetings, sending out meeting\nrequests for physical or virtual, taking the attendance, organise for any other logistics required for\nthe meeting (F&B, projection/presentation, TV screen, laptop, remote connection, etc), virtual\nparticipation in a physical meeting.\nSupport the Human Resources Department with designated assigned projects.\nPerform any other cognate duties as may be assigned by Management.\nCandidate Profile:\nUniversity graduate.\n3 years of proven experience as an administrative assistant, personal assistant, secretary, or similar role.\nProficiency in office software (e.g., MS Office Suite).\nExcellent active listening skills with consistent focus.\nWell-versed and accurate in notes-taking.\nGood judgement and memory skills.\nHigh business writing skills - excellent English writing skills.\nOrganisational skills.\nSpeed in capturing the meeting notes.\nCritical thinking capabilities: to assess and differentiate on which matters being discussed are\nrelevant for minutes or not.\nEagerness to learn and understand.\nGood time management skills and target-oriented to be able to work within deadlines and submit\nwork as required.\nGood interpersonal skills to ensure smooth communication with relevant stakeholders.","description_format":"text","description_chars":2331,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-12T03:11:41Z"}],"visa":[],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.235,"p_room":0.28,"age_days":99,"expected_fill_days":48,"reasons":["conf:3","agency","win:tail","crowd:"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/proactive-administrative-assistantmeeting-coordinator","json_url":"https://alion.io/job/proactive-administrative-assistantmeeting-coordinator.json","meta":{"generated_at":"2026-10-11T23:18:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14240,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":687244},"rest":"https://alion.io/mcp/rest/get_company?id=687244"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fproactive-administrative-assistantmeeting-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fproactive-administrative-assistantmeeting-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fproactive-administrative-assistantmeeting-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/proactive-administrative-assistantmeeting-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fproactive-administrative-assistantmeeting-coordinator"}]}