Receptionist / Administrative Assistant

Our client is recruiting a Receptionist / Administrative Assistant

Mission

Reporting to the Executive Assistant, the Receptionist / Administrative Assistant is responsible for front desk duties, administrative support, logistics coordination and supplier follow-up, in compliance with internal and quality procedures.

Duties & Responsibilities

Front Desk & Reception

· Manage incoming calls by screening, identifying requests and routing them according to internal procedures.

· Welcome visitors and apply reception and security procedures.

· Maintain and update the Attendance Book and Visitors Book.

· Receive, sort, file and distribute incoming and outgoing mail, including confidential documents.

· Ensure follow-up of the dispatch log and internal document flow.

Administrative & Secretarial Support

· Provide administrative and secretarial support to Management and Business Managers.

· Format, review and update administrative documents.

· Manage administrative files ensuring accuracy and traceability.

· Manage the dispatch of equipment for calibration and follow up with service providers.

· Place orders for materials, equipment and consumables subject to Management approval.

Administration & Quality

· Ensure compliance with quality and ISO procedures.

· Update and monitor quality and administrative documents.

· Ensure filing, archiving and traceability of documents.

· Act as administrative liaison with internal departments.

· Participate in project follow-up and client reminders.

International Logistics

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• Organize logistics for overseas missions (flights, visas, travel files).

Additional Responsibilities

· Carry out any additional administrative or organizational tasks assigned.

Requirements

Profile

· Minimum HSC level.

· Fluent in French and English (spoken and written).

· Good command of Microsoft Office, PABX and office tools.

· Strong organizational skills, accuracy and confidentiality.

· Strong interpersonal skills, professional appearance and initiative.

· Flexible working hours when required.

Conditions

· Office-based position, generally fixed working hours.