{"id":1172672,"url":"https://alion.io/job/proax-vendor-coordinator","title":"Vendor Coordinator","company":{"id":1247009,"name":"Proax","domain":"proax.ca","url":"https://alion.io/company/proax","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":8,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":70000,"currency":"CAD","period":"year","gross":null,"usd_annual":49172},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-04-30T00:00:00Z","employer_posted_date":"2026-04-30","last_verified_at":"2026-10-17T04:20:52Z","board_verified":true,"closed_at":null,"days_open":170,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":170},"description":"Who are we?\nProax Technologies is a leading Technical Automation Distributor that offers innovative product solutions in the areas of Automation and Robotics, Motion Control and Machine Safety, creating close relationships with our valued customers, vendors, and employees.\nWhy Join Us\nBe part of a collaborative, high-impact team\nWork closely with leading vendors and internal stakeholders\nGain exposure to sales, marketing, and operations functions\nPlay a key role in driving execution and business success\nGeneral Description\nWe are seeking a highly organized and detail-oriented Vendor Coordinator to support our Vendor Management team. In this role, you will be the operational backbone that keeps vendor programs, communications, and activities running smoothly.\nYou’ll work closely with Vendor Managers, Sales, Marketing, and Operations to coordinate vendor initiatives, manage logistics, maintain accurate data, and ensure execution excellence across promotions, product launches, training, and reporting.\nThis is an ideal opportunity for someone who thrives in a fast-paced, collaborative environment and enjoys turning plans into action.\nJob Duties / Responsibilities\nVendor Coordination & Communication\nAct as a day-to-day point of contact for vendor coordination and communication\nSchedule and coordinate vendor meetings, including agendas, materials, and follow-ups\nManage information flow between internal teams and vendor partners\nTrack action items and escalate issues when needed\nOperations & Process Execution\nSupport Vendor Managers by coordinating timelines, deliverables, and workflows\nMaintain vendor trackers, dashboards, and documentation\nEnsure processes are followed and deadlines are met\nDemo Equipment Coordination\nArrange ordering of demo equipment from vendors and manufacturers\nCoordinate allocation and distribution across sales teams and events\nTrack demo inventory, usage, and availability\nManage logistics including shipping, returns, and lifecycle tracking\nMarketing Funds (MDF) & Program Support\nTrack MDF/co-op balances, usage, and activity status\nEnsure documentation and compliance requirements are met\nSubmit claims and follow up on reimbursements\nCoordinate execution of vendor-funded activities\nProduct Launches, Promotions & Events\nSupport new product launches, including system setup and training coordination\nAssist with execution of promotions, campaigns, and vendor programs\nOrganize and support tradeshows, events, and sales initiatives\nMaintain promotion calendars and ensure timely execution\nPricing & Data Management\nMaintain and update vendor price lists across systems\nEnsure pricing accuracy and communicate updates internally\nSupport data collection for pricing and performance analysis\nIdentify and flag discrepancies for resolution\nVendor Onboarding\nSupport onboarding of new vendors, including system setup and product data entry\nCoordinate onboarding training and internal communications\nEnsure all required documentation is completed and organized\nLead & CRM Coordination (HubSpot)\nEnsure vendor-related leads are entered, assigned, and tracked correctly\nMonitor follow-up activity and lead flow\nTrack basic performance metrics and flag data quality issues\nTraining & Sales Enablement Coordination\nCreate and maintain a vendor training calendar for Inside Sales and Sales teams\nSchedule and coordinate training sessions (logistics, invites, materials)\nTrack attendance and maintain training records\nSupport training tied to promotions and product launches\nSales & Commercial Support\nAssist with contract documentation and tracking\nTrack rebates, special pricing agreements (SPAs), and vendor programs\nSupport communication between Sales, Vendor Managers, and Operations\nAssist with inventory and supply updates as needed\nReporting & Business Planning Support\nPrepare vendor reports, dashboards, and scorecards\nSupport data preparation for business reviews (monthly and quarterly)\nTrack progress against vendor targets and initiatives\nWhat You Bring\nRequired\n2+ years of experience in coordination, operations, administrative, or support role\nStrong organizational and time management skills\nHigh attention to detail and ability to manage multiple priorities\nStrong communication skills and ability to work cross-functionally\nProficiency with Microsoft Office (Excel, PowerPoint, Outlook)\nPreferred\nExperience in a B2B environment (technology, distribution, or vendor programs)\nFamiliarity with CRM systems (HubSpot preferred)\nExperience coordinating events, promotions, or training initiatives\nExperience working with vendors, suppliers, or partner programs\nCompensation\nExpected Compensation: $50,000 - $70,000 per year. 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