{"id":3012751,"url":"https://alion.io/job/proclinical-executive-assistant-2","title":"Executive Assistant","company":{"id":2116512,"name":"Proclinical","domain":"proclinical.com","url":"https://alion.io/company/proclinical","size_band":"201-500","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40,"max":50,"currency":"USD","period":"hour","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T08:18:21Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-30T10:51:18Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Executive Assistant- Contract - Palo Alto, CA\nReady to become the trusted right hand to a biotech CEO and play a key role in driving organisational success?\nProclinical is seeking an Executive Assistant to support the CEO of a dynamic biotechnology company specializing in immunology and infectious diseases. This is a fully on-site contract position based in Palo Alto, CA.\nPrimary Responsibilities:\nThe successful candidate will play a pivotal part in ensuring the smooth operation of executive-level activities, including calendar management, meeting coordination, and communication with internal and external stakeholders.\nSkills &Requirements:\nBachelor's degree preferred.\nProven experience as an Executive Assistant supporting senior leadership.\nExceptional organizational, communication, and time-management skills.\nStrong attention to detail and ability to manage competing priorities effectively.\nProficiency in Microsoft Office and calendar management tools.\nAbility to exercise sound judgment, maintain confidentiality, and thrive in a dynamic biotech environment.\nThe Executive Assistant's responsibilities will be:\nManage the CEO's calendar, appointments, meetings, and travel arrangements.\nPrepare meeting agendas, presentations, reports, and executive correspondence.\nCoordinate internal and external meetings with key stakeholders, investors, and business partners.\nHandle confidential information and sensitive business matters with professionalism.\nTrack action items, follow up on priorities, and support special projects and company initiatives.\nServe as a key point of contact between the CEO and internal teams, external partners, and other stakeholders.\nCompensation:\n$40.00 - $50.00/Hour\n\nIf you are having difficulty in applying or if you have any questions, please contact Janelle Jones at .\nIf you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.\nProclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. 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