{"id":3989298,"url":"https://alion.io/job/producers-midstream-administrative-assistant","title":"Administrative Assistant","company":{"id":3866918,"name":"Producers Midstream","domain":"producersmidstream.com","url":"https://alion.io/company/producersmidstream","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hobbs, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-09T22:50:01Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T20:23:33Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Producers Midstream Management LLC is a private equity backed midstream service provider based in Dallas, TX. This role is for Hobbs, New Mexico Location.\nPM offers comprehensive benefits including medical, dental, 401k (company match), tuition reimbursement, and much more.\nAdministrative Assistant is responsible for the day-to-day clerical operation and maintenance of the Plant/Field office and as needed, related facilities.\nDUTIES and RESPONSIBILITIES\nEssential and other important responsibilities and duties may include, but are not limited to, the following:\nAnswer incoming calls and caller inquiries whenever possible.\nReceive, sort, and distribute mail.\nCoordinate the pick-up and delivery of express mail (e.g., FedEx, UPS, etc.)\nCompile daily/monthly operational reports.\nGeneral clerical duties., e.g., photocopies, data entry.\nCoordinate receipt, distribution and return of inventory sent from Dallas office.\nOrder office supplies and maintain inventory.\nProvide administrative support as directed by manager.\nMaintain office filing systems and other records management.\nSchedule meetings and appointments as directed by manager.\nAssist in the onboarding process for new hires.\nProvide general support to visitors.\nHandle any questions or concerns related to day-to-day office issues.\nWork assigned shift and be available for overtime if needed.\nPerform related duties and responsibilities as required and other duties as assigned.\nComply with all internal, state, and federal regulations.\nComplete all training as directed by management.\nAccounting Responsibility\nCoding invoices and process to the accounting system. \nReaching out to vendors, field personnel, project managers with coding questions.\nFollowing up on any rejected invoices and making necessary corrections.\nTracking invoices from completion to payment.\nWork with new vendors in setting up accounts.\nAssisting credit holders with activations, fraud, and other tasks.\nAssisting field personnel with submitting out-of-pocket expense forms.\nQUALIFICATIONS\nKnowledge of:\nComputer usage and Microsoft Office (or comparable) products.\nAbility to:\nObserve and take remedial action on equipment issues.\nCommunicate clearly and concisely, both orally and in writing.\nMaintain effective working relationships.\nDeal tactfully and cost-effectively with vendors.\nEXPERIENCE and TRAINING GUIDELINES\nAny combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:\nPreferred Education and/or Experience:\nHigh school diploma or GED equivalent helpful. A minimum of 1-year related experience.\nWORKING CONDITIONS\nEnvironmental Conditions:\nWorking indoors primarily at a workstation using a computer and standard office equipment.\nIn office role\nPhysical Conditions:\nEssential and other important responsibilities and duties require maintaining physical condition necessary for:\nRemaining in a stationary sitting position for prolonged periods of time.\nUsing hands and eyes to use computer.\nVerbally communicating with both internal and external contacts.\nOccasionally lift objects no more than 50 pounds unassisted.\nEqual Employment Opportunity Employer","description_format":"text","description_chars":3235,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-11-09T22:50:01Z"}],"visa":[],"liveness":{"score":95,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.946,"p_room":1,"age_days":0,"expected_fill_days":8,"reasons":["conf:2","urgency","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/producers-midstream-administrative-assistant","json_url":"https://alion.io/job/producers-midstream-administrative-assistant.json","meta":{"generated_at":"2026-11-10T21:02:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14244,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3866918},"rest":"https://alion.io/mcp/rest/get_company?id=3866918"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fproducers-midstream-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fproducers-midstream-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fproducers-midstream-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/producers-midstream-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fproducers-midstream-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3989298}},{"tool":"search_jobs","arguments":{"company":"producersmidstream.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3989298},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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