{"id":2202001,"url":"https://alion.io/job/progressiveclean-finance-administration-lead","title":"Finance & Administration Lead","company":{"id":693986,"name":"Progressive Clean","domain":"progressiveclean.com","url":"https://alion.io/company/progressiveclean","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"lead","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rockledge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30,"max":33,"currency":"USD","period":"hour","gross":null,"usd_annual":66000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"QuickBooks","optional":false},{"name":"Claude","optional":true}],"status":"live","first_seen_at":"2026-10-09T21:12:29Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-15T01:54:04Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"About Progressive Cleaning\nWe are a commercial janitorial company in Rockledge, Florida. Our clients are large facilities: healthcare, schools, corporate campuses, retail.\nOur Core Focus is Creating Healthy Environments Where People Thrive. Every facility we clean is someone’s workplace, classroom, healthcare space, or community. When those environments are clean and healthy, the people inside them can focus, collaborate, perform, and feel good about where they are. We don’t just clean buildings. We create environments where people thrive.\nWe are also a systems driven company. We don’t wing it. Every facility we service runs on documented processes, trained protocols, and consistent standards. When something needs to change, we adjust the system, not just the person. For you that means written procedures and clear expectations rather than guesswork about how things get done.\nWe run a small leadership team, so the work you do here will be visible. This role exists to give real ownership of Financial Management, HR, and IT & Systems to someone who wants it, freeing our leadership team to focus on clients and growth.\n The Role\nWe are hiring a Finance & Administration Lead to take ownership of Financial Management, Human Resources, and IT & Systems for the company - while also carrying the recurring administrative work that keeps a distributed field operation running: timecards, scheduling, supply ordering, and office systems.\nThis is a genuinely cross-functional leadership role. You will own outcomes in Financial Management, HR, and IT & Systems, and support our broader field operations as well. You like being the person who makes sure nothing falls through the cracks.\nWhat You'll Do\nLeadership\nServe as a member of our leadership team and take full ownership of results across finance, HR, and IT.\nSet quarterly priorities for your area, see them through, and take part in our quarterly and annual planning sessions.\nLead a weekly check-in for your area and track the key numbers that show how it is performing.\nHuman Resources & Payroll Support\nManage employee timecards - daily review, corrections, and edits.\nPrepare payroll-ready timecard reports and submit them for review ahead of each payroll cutoff.\nOwn recruiting, hiring, and onboarding - job postings, candidate scheduling, offers, and new-hire paperwork through to first day.\nMaintain employee records and compliance documentation, tracking expirations before they become problems.\nAdminister compensation and benefits - pay changes, plan enrollment, and vendor coordination for whatever benefits we offer.\nField Operations Support\nMaintain employee schedules and keep site assignments current.\nLog and route call-outs and site staffing notifications to the right supervisor.\nKeep cleaning checklists, instructions, and site security protocols up to date as they change.\nManage site and location details - add new locations, edit existing ones, and keep everything current as our footprint changes.\nSupply & Materials\nMonitor supply requests coming in from our field teams through - this drives most of our ordering.\nMaintain our supply lists so field teams always see accurate options.\nMessage requesters directly when a request needs clarification, and handle internal requests from management.\nPlace supply and material orders with our approved vendors.\nTrack open orders, confirm deliveries, and clear the request once it lands.\nReconcile deliveries against orders and resolve vendor discrepancies.\nFinancial Management\nOwn day-to-day bookkeeping in QuickBooks Online - bill entry, invoicing support, and reconciliation, through to close.\nMaintain our QBO product and service list - prices, SKUs, descriptions, and new product setup.\nDeliver the weekly financial snapshot and monthly reporting the GM uses to run the business.\nSupport the annual budgeting and P&L review cycle by compiling historical data and flagging variances for GM decision.\nCoordinate with our outside CPA on filings and deadlines.\nIT & Systems\nAdminister our company software day-to-day - user provisioning, license management, and routine configuration across, QuickBooks Online, Google Workspace.\nCoordinate with vendors and support lines on platform issues; recommend fixes or upgrades. A platform migration, a new core system, or anything with material cost or data-security exposure needs GM sign-off first.\nOffice Operations & Systems\nManage inbound calls and office lines through our phone system, following the established routing.\nHandle recurring internal communications - employee announcements, birthday memos, and company-wide notices.\nUse AI tools to support content drafting, research, and administrative work. We use them here and expect you to.\nSupport event logistics and coordination with outside organizations we work with.\n What You Bring\n5-7 years in an operations, administrative, or business support role, including a track record of owning outcomes - not just tasks - whether through supervisory experience or independent ownership of a budget, function, or process.\nHands-on experience managing timecards and schedules for a distributed or field-based workforce.\nBookkeeping and financial reporting experience - accounts payable/receivable, monthly close, budget-to-actual tracking; QuickBooks Online experience strongly preferred.\nExperience working within financial controls and approval workflows.\nA track record of working independently and remotely, without daily supervision.\nExperience administering business software platforms - user provisioning, permissions, vendor coordination; comfort evaluating and recommending new tools.\nClear written communication, and comfort documenting processes.\nStrong attention to detail. In this role, small errors compound into payroll and client problems.\nNice to Have\nExperience in commercial janitorial, facilities, or another field-services business.\nPrior use of QuickBooks Online or HubSpot.\nSocial media content creation and community management experience.\nComfort using AI tools such as Claude for drafting, research, and administrative work.\n Schedule\nFull-time, 40 hours per week, Monday through Friday. Daily availability is required - several responsibilities, including timecards, run on a daily cadence.\nLocation\nRemote, with required in-person time in Rockledge, FL: quarterly planning sessions at minimum, plus select meetings.\nWho Thrives Here\nThese are our core values. We hire, review, and promote against them.\nReliable\nYou show up - on time, every shift, every commitment. Our clients trust us because our team is consistent. When you say you'll be there, you're there. Reliability isn't just about attendance; it's about being someone your teammates and clients can count on without having to check.\nCoachable\nYou're open to feedback and willing to grow. You don't have all the answers, and neither do we - but we're always improving. Being coachable means you listen, you adjust, and you get better. The moment you stop learning is the moment you stop growing with us.\nDo the Right Thing\nWhen no one is watching, you still do it right. Whether it's reporting a supply issue, flagging a safety concern, or treating a client's space with care - integrity isn't situational. We don't cut corners because it's faster or easier. We do the right thing because it's who we are.\nDo What We Say\nWe keep our commitments - to our clients, to each other, and to ourselves. If we say the facility will be ready, it will be ready. If we say we'll follow up, we follow up. Trust is built one kept promise at a time, and broken by one that isn't.\nCommitted to Excellence\nGood enough isn't our standard. We take pride in the work - not because someone is grading us, but because a clean, healthy environment matters to the people inside it. Excellence isn't perfection; it's the relentless pursuit of doing our best work every single time.","description_format":"text","description_chars":7880,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-09T21:35:42Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":26,"reasons":["conf:4","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":66000,"is_top_pay":false},"html_url":"https://alion.io/job/progressiveclean-finance-administration-lead","json_url":"https://alion.io/job/progressiveclean-finance-administration-lead.json","meta":{"generated_at":"2026-10-15T04:13:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6090,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":693986},"rest":"https://alion.io/mcp/rest/get_company?id=693986"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fprogressiveclean-finance-administration-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fprogressiveclean-finance-administration-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fprogressiveclean-finance-administration-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/progressiveclean-finance-administration-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fprogressiveclean-finance-administration-lead"}]}