{"id":4167981,"url":"https://alion.io/job/progresssoft-administrative-officer","title":"Administrative Officer","company":{"id":49341,"name":"ProgressSoft","domain":"progressoft.com","url":"https://alion.io/company/progresssoft","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":61,"open_postings":37,"ghost_share":0.649,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Doha, Qatar"],"countries":["QA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-12T13:58:14Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T03:05:36Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"We are looking to hire an Administrative Officer at ProgressSoft Qatar to manage administrative daily tasks and activities of the office and provide clerical support for all teams at the branch.\nResponsibilities:\nReceive and direct in-coming calls.\nHandle office facilities’ requirements (i.e. purchasing of supplies, stationery, cleaning services, and cars).\nRenew and maintain ProgressSoft Qatar’s registration documents with the ministries.\nCoordinate local affairs activities; review and approve payments for utility service companies (i.e. electricity, land lines, cellular phones lines, internet, etc.).\nAssist in organizing, negotiating, approving, and implementing service contracts for ProgressSoft Qatar’s office including, but not limited to, maintenance of electrical, sanitary, air-conditioning and CCTV systems.\nAssist administration management in updating and maintaining the office’s policies and procedures.\nHandle travel arrangements for business trips (visa applications, airline tickets, hotel accommodations, airport drop-off and pick-up, etc.) for ProgressSoft employees and guests and ensure that it is according to ProgressSoft's policy and standards.\nAssist administration management in negotiating to get the best offers from hotels, travel agencies, shipping services, car rentals, etc.\nKeep track of employee work residency dates and assist in the renewal process.\nAssist administration management in the planning and execution of activities and events.\nAssist other departments in data entry and project management systems.\nMaintain accurate records, expiry reminders, pending-action trackers and periodic administrative status reports.\nManage supplier relationships, collect and compare quotations, monitor service contracts, track administrative expenses and coordinate invoices with Finance.\nCoordinate management meetings, visitors, business correspondence, appointments and local events when required.\nSupport onboarding and offboarding logistics, maintain relevant employee administrative records, and coordinate with the corporate HR function.\nPerform any other job-related tasks as assigned by the Administration Management.\nRequirements:\n3-7 years of experience in office administration or a similar role.\nExcellent written and verbal communication skills (Arabic & English).\nProficient in MS Office (MS Excel, MS Word, and MS PowerPoint).\nExcellent time management skills and the ability to set priorities.\nStrong organizational skills and attention to details.\nExcellent problem-solving skills and the ability to multi-task.\nBackground in office administration is preferred.\nAbility to work independently and proactively.\nAbility to handle sensitive company and employee information discreetly.","description_format":"text","description_chars":2734,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Arabic","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance"],"lifecycle":[{"event":"open","at":"2026-11-12T13:58:14Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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