{"id":2441379,"url":"https://alion.io/job/proliance-surgeons-office-manager","title":"Office Manager","company":{"id":1925271,"name":"Proliance Surgeons","domain":"proliancesurgeons.com","url":"https://alion.io/company/proliancesurgeons","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":58000,"max_usd":116000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-17T10:00:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-15T07:49:47Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"Position Summary \nThe Office Manager is responsible for the day-to-day administrative and operational effectiveness of the office while providing high-level support to the executive team. This role serves as a central point of coordination for office operations, executive projects, and internal events, ensuring a professional, efficient, and well-organized environment. The Office Manager partners closely with executives and cross-functional teams to support strategic initiatives, meetings, and events. This role is expected to be on-site 5 days a week (Monday - Friday) primarily in Downtown Seattle.\nSchedule\nFull-time working Monday - Friday, 8am - 5pm. \nKey Duties and Responsibilities\nThe key duties and responsibilities of the Office Manager include, but are not limited to: \nOffice & Administrative Operations\nServe as the primary point of contact for the office, providing timely and professional service to internal and external stakeholders via email, phone, video conferencing, and in person.\nOversee office operations, including supplies, vendors, manage incoming and outgoing mail, facilities coordination, and lead and manage space planning effectively\nManage and develop office staff including any administrative assistants and / or executive assistants.\nMaintain office systems, processes, and documentation to support efficient daily operations.\nManage corporate needs, including leases, utilities, furnishings, and coordination with vendors.\nHandle confidential and sensitive information with discretion and professionalism.\nExecutive Support & Project Management\nPartner with executive leadership to drive operational effectiveness through coordination of priorities, executive workflows, and high-impact initiatives. \nLead and manage executive-level projects, ensuring alignment across stakeholders, clear timelines, accountability for deliverables, and effective execution. \nActive facilitation of executive team meetings and agendas\nDevelop and prepare executive and Board-level materials, including strategic agendas, presentations, organizational insights, and decision-support documentation. \nSupport governance and committee operations by documenting key discussions, decisions, and action items for Board committees, leadership forums, and foundation meetings. \nFacilitate executive communications and stakeholder engagement, ensuring clarity, consistency, and timely dissemination of information across internal and external audiences. \nIndependently lead special projects on behalf of executive leadership, requiring cross-functional collaboration, sound judgment, and the ability to operate in ambiguity while driving outcomes.\nManage after hours or weekend coverage.\nEvent Planning & Internal Engagement\nLead the planning, coordination, and execution of high-profile internal and enterprise-wide events, including executive meetings, leadership offsites, Board meetings, team retreats, and company-sponsored engagements. \nOversee end-to-end event logistics, including strategic scheduling, venue selection, vendor management, budgeting support, communications, materials development, and on-site execution. \nPartner with executive leadership and cross-functional stakeholders to design and deliver events that reinforce organizational strategy, culture, and employee engagement priorities. \nManage and lead Foundation-related initiatives and events, ensuring alignment with organizational mission and community impact objectives.\nGeneral Responsibilities\nApply strong organizational and prioritization skills to manage multiple workstreams simultaneously.\nDemonstrate flexibility and responsiveness in a fast-paced, executive-level environment.\nPerform other duties as assigned.\nEducation/Experience\nBachelor’s degree or equivalent combination of education and relevant professional experience required. \nMinimum of 5 years of professional experience, including at least 3 years in progressively responsible roles within office management, executive support, or administrative operations required.\nDemonstrated experience supporting senior leadership and successfully managing complex projects and/or events required. \nAdvanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.\nPrior experience developing a team to effectively support executive teams and multiple departments and consider business growth.\nKnowledge, Skills and Abilities\nStrong organizational, project management, and event coordination skills with exceptional attention to detail.\nAbility to work independently, exercise sound judgment, and manage competing priorities.\nProfessional communication and interpersonal skills; ability to interact respectfully with all levels of the organization.\nAbility to handle confidential information with discretion.\nAbility to work efficiently, meet deadlines, and adapt to changing priorities.\nComply with company policies, procedures, business ethics guidelines, and applicable laws and regulations (e.g., HIPAA, OSHA, employment laws).\nDemonstrate reliable attendance and punctuality.\nWork independently with minimal supervision\nAbility to work in office 5 days a week and travel to other work locations, if required\nWork Environment/Physical Demands\nThe work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.","description_format":"text","description_chars":5514,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems"],"lifecycle":[{"event":"open","at":"2026-10-13T12:11:54Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.766,"p_room":0.75,"age_days":27,"expected_fill_days":31,"reasons":["conf:2","urgency","win:late"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/proliance-surgeons-office-manager","json_url":"https://alion.io/job/proliance-surgeons-office-manager.json","meta":{"generated_at":"2026-10-15T09:40:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14571,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1925271},"rest":"https://alion.io/mcp/rest/get_company?id=1925271"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fproliance-surgeons-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fproliance-surgeons-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fproliance-surgeons-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/proliance-surgeons-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fproliance-surgeons-office-manager"}]}