{"id":3994161,"url":"https://alion.io/job/prolift-rigging-accounting-clerk","title":"Accounting Clerk","company":{"id":692036,"name":"ProLift Rigging","domain":"proliftrigging.com","url":"https://alion.io/company/proliftrigging","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Memphis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-09T22:42:13Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-11T22:48:18Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"ProLift Rigging is a privately owned, purpose-driven industrial construction company that has a unique, opportunistic, and growth-oriented culture.\nOUR PURPOSE\nTo acknowledge and glorify God by living in submission to Him as we steward His resources, giving Him thanks through the meaningful work we do, and directing the profits of our business to the redemptive work He is doing on the earth.\nOUR MISSION\nTo be the best full-service lifting, rigging, and relocation solutions company, enabling total project success for teams that construct, move, or maintain mission-critical plant, machines, and equipment.\nBest is:\nLoyal and growing customers that consider us the best.\nAligned, engaged, value-driven, and effective team members doing whatever it takes to achieve our mission.\nEsteemed by the participants in our industry.\nHigh return on capital.\nOUR CORE VALUES\nSafety - Evaluate risk, plan to mitigate it to protect customers, our team, the public, and property. \nFocus - Focus on the potential of our customers and fellow teammates, working for their success as if our success is on the line. \nIngenuity - Think about, discuss, and implement ideas that make us better. \nSuperintend - take seriously the opportunity to wisely invest time, talent, and capital for the benefit of others. \nRespect - Soberly respect others and the work we do. Both matters. \nDiligence - Remember that any meaningful goal is achieved through dogged persistence and staying engaged. \nTeamwork - We are a team that needs each members' contribution to achieve our mission.\nPosition Summary:\nThe AP/AR Clerk handles the day-to-day work of paying vendors and collecting from customers. This person processes vendor invoices, prepares weekly check runs, applies customer payments, and keeps the AP and AR ledgers accurate. Invoicing is handled by the Billing team. This role covers cash application and collections. The role has a lot of outside contact: you'll be the main contact for vendors asking about payment status and for customers with remittance, payment, or account questions. The right person is detail-oriented, organized, good at follow-up, and comfortable working in Excel every day.\nRESPONSIBILITIES:\nAccounts Payable\nEnter vendor invoices into Vista by Viewpoint accurately and on time. Manage invoice approvals and check-run prep in our QuickBase AP workflow.\nMatch invoices to purchase orders, receiving documents, and job or work-order numbers (3-way match). Resolve any differences with project managers, branch staff, and vendors.\nCode invoices to the correct GL account, job, phase, cost type, equipment, and branch.\nSend invoices to the right approvers and follow up so approvals don't stall.\nPrepare the weekly check run for review and approval by the Accounting Manager. This includes reviewing AP aging, vendor terms, due dates, and early-payment discounts.\nAfter approval, process payments by check, ACH, and credit card, and send remittance details to vendors.\nKeep vendor master files up to date, including W-9s, insurance certificates (COIs), lien waivers, and contact details. All banking and remit-to changes need independent verification and approval by the Senior Accountant before they take effect.\nReconcile vendor statements against the AP ledger and resolve any differences.\nHelp with year-end 1099 preparation.\nAccounts Receivable\nReceive and apply customer payments (check, ACH, wire, credit card) to the correct invoices, and handle short pays, overpayments, and unapplied cash.\nRead and process customer remittance advices, and research payments that arrive without one.\nTrack and manage the AR aging. Make regular collection calls and send reminder emails and statements.\nWork with Billing, operations, and sales to resolve billing disputes. Prepare credit memos and adjustments for approval by the Senior Accountant.\nHelp prepare lien notices and track deadlines when needed.\nKeep customer account records and credit files current.\nVendor and Customer Communication\nAnswer vendor questions about invoice and payment status quickly and professionally, by phone and email.\nTalk with customers about open balances, remittance details, invoice copies, and payment timing.\nAsk for and provide remittance advices, W-9s, and other paperwork as needed.\nKeep notes on all collection and vendor contacts so there's a clear record.\nPass unresolved disputes or past-due accounts up to the Senior Accountant.\nReporting and Month-End Support\nPrepare and maintain Excel reports, including AP and AR agings, cash receipts logs, payment forecasts, and collections tracking.\nHelp with month-end close, including accruals, AP/AR reconciliations to the general ledger, and supporting schedules.\nProvide paperwork for internal and external audits.\nHelp with special projects and other accounting tasks as assigned.\nPROLIFT RIGGING OFFERS:\nCompetitive salary \nBonus program that pays for performance \n401(k) \nMedical, Dental, and Vision coverage\nVacation and Holiday Pay\nDisability Insurance \nLife Insurance\nOther additional personal and professional benefits are available. \nRequired Qualifications:\n2+ years of experience in accounts payable, accounts receivable, or general bookkeeping.\nWorking Excel skills, including:\nVLOOKUP / XLOOKUP\nSUMIF/SUMIFS and COUNTIF\nPivot tables\nSorting, filtering, and conditional formatting\nBasic formulas and data cleanup (TRIM, text-to-columns, removing duplicates)\nStrong written and spoken communication skills, with a professional phone manner\nA good understanding of basic accounting concepts (debits/credits, accruals, payment terms).\nHigh accuracy and attention to detail.\nAbility to handle confidential financial information with discretion.\nPreferred\nAssociate's degree in Accounting, Finance, or Business.\nExperience in construction, equipment rental, crane/rigging, or another job-cost industry.\nExperience with Vista by Viewpoint or a similar ERP system (Sage, Foundation, QuickBooks).\nExperience with QuickBase or similar workflow tools.\nFamiliarity with job costing, retainage, and lien waivers.\nExperience with expense or fuel card platforms (such as Ramp or WEX).\nExperience with collections and negotiating payment plans.\nAdvanced Excel skills, including INDEX/MATCH.\nKey Skills and Competencies\nOrganization: handles high invoice and payment volume and meets weekly deadlines.\nProblem-solving: tracks down missing remittances, mismatched invoices, and coding errors.\nCustomer service: stays courteous and firm with vendors and customers, even in tough conversations.\nFollow-through: follows up without being reminded and closes open items.\nTeamwork: works well with Billing, field operations, branch managers, and project managers.\nIntegrity: follows internal controls and segregation-of-duties procedures.\nWork Environment and Physical Requirements\nOffice setting with long periods of computer and phone work.\nMust be able to sit for long periods and occasionally lift up to 20lbs (files, supplies).\nEducation: High School diploma or equivalent.\nEOE/AA Minority/Female/Disability/Veteran","description_format":"text","description_chars":7045,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Warehousing","Construction"],"lifecycle":[{"event":"open","at":"2026-11-10T00:38:54Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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