{"id":3228929,"url":"https://alion.io/job/proofpoint-executive-briefing-office-manager","title":"Executive Briefing & Office Manager","company":{"id":5122,"name":"Proofpoint","domain":"proofpoint.com","url":"https://alion.io/company/proofpoint","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":13,"ghost_share":0,"stale_share":0.692,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Paris, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"AI Agents","optional":true}],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-25T12:10:39Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About Us:\nProofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.\nHow We Work:\nAt Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:\nBold in how we dream and innovate\nResponsive to feedback, challenges and opportunities\nAccountable for results and best in class outcomes\nVisionary in future focused problem-solving\nExceptional in execution and impact\nRole Overview\nWe are seeking an experienced, highly organized Executive Briefing & Paris Office Manager to lead the onsite execution of executive briefings and customer engagements at our Paris office while overseeing the day-to-day operations and experience of the office.\nThis highly visible role sits at the intersection of executive engagement, customer experience, event management, and workplace operations. The ideal candidate is comfortable working directly with senior executives, customers, sales teams, and cross-functional stakeholders and has a strong ability to anticipate needs, manage multiple priorities, and deliver polished experiences.\nThe primary focus of the role will be managing executive briefings and strategic customer engagements hosted in Paris. In addition, this individual will serve as the onsite point of contact for the Paris office, helping ensure the space is welcoming, professional, organized, and operating effectively.\nExecutive Briefing Program Responsibilities\nManage the end-to-end planning and onsite execution of executive briefings, customer meetings, and strategic engagements hosted at the Paris office.\nPartner with account teams to understand customer objectives, priorities, attendees, and desired outcomes for each engagement.\nCoordinate briefing agendas, speakers, subject matter experts, meeting spaces, catering, technology, transportation, and other logistical requirements.\nServe as the primary onsite host for customers and executives, ensuring a seamless and highly professional experience from arrival through departure.\nPrepare briefing spaces and ensure all meeting materials, presentations, signage, technology, and hospitality elements are ready in advance.\nCoordinate closely with executives, presenters, sales teams, and internal stakeholders before and during briefings.\nAnticipate and resolve last-minute changes or onsite issues while maintaining a polished customer experience.\nSupport special executive events, customer roundtables, leadership meetings, and other strategic programs hosted in the office.\nCapture briefing activity and key program metrics to help measure utilization, engagement, and business impact.\nGather feedback from internal stakeholders and attendees to continually improve the executive briefing experience.\nMaintain briefing calendars, documentation, processes, and operational standards.\nManage program reporting and performance measurement, including maintaining dashboards, tracking briefing activity and campaign engagement, and analyzing key metrics to demonstrate program impact and identify opportunities for growth and optimization.\nParis Office Management Responsibilities\nServe as the primary onsite point of contact for the Paris office, creating a welcoming, professional environment for employees, executives, customers and visitors.\nOversee the day-to-day operation, readiness and presentation of meeting rooms, common areas, customer-facing spaces, and office amenities.\nCoordinate with the landlord, building management, REWS, IT, Security, cleaning, catering and other service providers to support effective office operations.\nCoordinate planned and reactive maintenance, repairs and building-related issues\nSupport local health, safety, fire safety, and emergency preparedness requirements.\nCoordinate employee, visitor and contractor access requirements, including badges and onsite security arrangements.\nManage office supplies, hospitality inventory, catering requirements, and other onsite resources.\nSupport visiting executives and employees by meeting logistics, workplace requirements, and onsite coordination.\nCoordinate office events, employee gatherings, leadership visits, and other onsite activities.\nProactively identify, coordinate and track facilities, AV, safety and workplace issues through to resolution, engaging internal teams, the landlord and service providers as appropriate.\nPartner with the global Facilities team to ensure local office operations align with company standards.\nMaintain relationships with local vendors and support purchasing and invoice coordination as needed\nHelp ensure the Paris office consistently provides a professional workplace and customer experience reflective of the company brand\nQualifications\n5+ years of experience in executive briefing programs, executive events, customer experience, workplace operations, hospitality, or a related field.\nExperience supporting senior executives and executive-level customers in a corporate environment.\nStrong project management and organizational skills with exceptional attention to detail.\nAbility to manage multiple engagements, stakeholders, and priorities simultaneously.\nStrong executive presence and confidence interacting with C-level and senior leadership audiences.\nExcellent written and verbal communication skills.\nService-oriented mindset with the ability to anticipate customer and executive needs.\nAbility to remain composed, resourceful, and solutions-focused in a fast-paced environment.\nExperience coordinating vendors, catering, facilities, and meeting technology.\nStrong proficiency with Microsoft Office and common collaboration and scheduling platforms.\nFluency in French and English required.\nAbility to be onsite in the Paris office and provide onsite support for executive engagements.\nWhy Proofpoint?\nAt Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:\nCompetitive compensation\n\nComprehensive benefits\n\nCareer success on your terms\n\nFlexible work environment\n\nAnnual wellness and community outreach days\n\nAlways on recognition for your contributions\n\nGlobal collaboration and networking opportunities\n\nOur Culture:\nOur culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.\nWe encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to .\nHow to Apply\nInterested? Submit your application along with any supporting information- we can’t wait to hear from you!","description_format":"text","description_chars":7131,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Security","Data Loss Prevention","Email Security","Cybersecurity AI"],"lifecycle":[{"event":"open","at":"2026-10-25T07:24:53Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":38,"reasons":["conf:15","win:early","comp:brand"],"computed_at":"2026-10-26T03:24:01Z"},"pay":null,"html_url":"https://alion.io/job/proofpoint-executive-briefing-office-manager","json_url":"https://alion.io/job/proofpoint-executive-briefing-office-manager.json","meta":{"generated_at":"2026-10-26T03:24:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4525,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5122},"rest":"https://alion.io/mcp/rest/get_company?id=5122"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fproofpoint-executive-briefing-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fproofpoint-executive-briefing-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fproofpoint-executive-briefing-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/proofpoint-executive-briefing-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fproofpoint-executive-briefing-office-manager"}]}