{"id":3502899,"url":"https://alion.io/job/protolabs-hr-systems-specialist","title":"HR Systems Specialist","company":{"id":179587,"name":"Protolabs","domain":"protolabs.com","url":"https://alion.io/company/protolabs","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":86,"open_postings":14,"ghost_share":0,"stale_share":0.5,"repost_share":0.071,"time_to_fill_p50_days":46,"computed_at":"2026-11-01T06:10:25Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hyderabad, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":4500,"max_usd":10000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-30T02:31:27Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T03:54:03Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Join the team as our new HR Systems Specialist - India\nYou will be responsible for maintaining accurate and timely employee data across our HR systems, supporting US-based HR operations from our India office. Working closely with the HRIS team, local HR teams across multiple US locations, and Payroll and Benefits stakeholders, you will ensure data integrity, streamline HR data management processes, and support the effective administration of employee transactions. This role requires strong attention to detail, confidentiality, and the ability to collaborate across global teams and time zones.\nWhat You'll Do\nManage HR Systems & Employee Data\nPerform weekly data entry into UKG and other required HR systems for employees across all US worksites.\n\nEnsure employee data is entered accurately and within established timelines.\n\nProcess employee transactions, including new hires, job changes, salary changes, terminations, and other employee-related updates.\n\nMaintain data accuracy, consistency, and integrity across HR systems.\n\nPartner with the HRIS team to support a centralised data flow and entry model.\n\nPartner with US HR Teams & Drive Process Efficiency\nCollaborate with local HR teams across US locations to streamline employee data collection, entry, and auditing processes.\n\nEstablish efficient processes for gathering and maintaining employee information.\n\nDocument HR data entry procedures and ensure stakeholders are informed of process changes.\n\nIdentify opportunities to standardise and align HR data management processes across different locations.\n\nFollow established procedures while identifying and escalating unusual or ambiguous data requests.\n\nSupport Payroll & Benefits Administration\nWork closely with the Benefits Administrator and Payroll Administrator to ensure employee data is accurate and up to date.\n\nSupport data validation activities required for ongoing US payroll and benefits processing.\n\nEnsure employee changes are accurately reflected in HR systems to support timely payroll and benefits administration.\n\nCoordinate with relevant stakeholders to resolve employee data discrepancies and maintain accurate records.\n\nManage New Hire Communications & Employee Records\nPrepare and distribute weekly new hire announcements for US employees.\n\nFormat new hire photographs and ensure timely distribution of employee announcements.\n\nSupport the collection, organisation, and maintenance of digital personnel files within UKG.\n\nEnsure employee documentation is maintained accurately and handled confidentially.\n\nSupport Learning Management & HR Reporting\nUpload and maintain course information and related data in the company's Learning Management System.\n\nSupport HR-related projects involving employee data collection and system maintenance.\n\nAssist with reporting, metrics, and data management activities.\n\nEnsure HR data and reports are accurate, consistent, and maintained within established processes.\n\nWhat It Takes:\nTechnical\nBachelor's degree with 2+ years of experience in HR data entry, HR operations, or HR systems administration.\n\nDemonstrated experience managing employee data and processing HR transactions.\n\nStrong understanding of employee lifecycle activities, including onboarding, job changes, compensation changes, and terminations.\n\nFoundational understanding of US payroll and benefits processing concepts.\n\nExcellent computer proficiency, particularly with Microsoft Office applications, including Excel, Word, and Outlook.\n\nAbility to maintain accurate employee records, perform data validation, and support HR reporting activities.\n\nExperience working with HRIS platforms and employee data management systems.\n\nLeadership & Collaboration\nStrong verbal and written English communication skills, with the ability to interact effectively with US-based colleagues and stakeholders.\n\nExperience collaborating with geographically distributed HR teams and cross-functional stakeholders.\n\nAbility to work closely with HRIS, Payroll, Benefits, and local HR teams to ensure accurate and timely data processing.\n\nStrong coordination and follow-up skills, with the ability to manage multiple activities independently.\n\nAbility to identify discrepancies, clarify requirements, and escalate unusual situations appropriately.\n\nWillingness to work flexible hours to accommodate collaboration with US time zones, including occasional evening hours in IST.\n\nMindset\nHighly detail-oriented with a strong commitment to data accuracy and integrity.\n\nStrong sense of ownership and accountability for assigned responsibilities.\n\nHigh level of professionalism and discretion when handling confidential employee information.\n\nOrganised, self-directed, and capable of managing tasks independently.\n\nProcess-oriented with the ability to follow established guidelines and procedures consistently.\n\nAdaptable and comfortable working in a fast-paced environment with changing priorities.\n\nProactive approach to identifying process improvements and operational efficiencies.\n\nPreferred Qualifications\nHands-on experience with UKG (UltiPro/UKG Pro) HR systems.\n\nPrevious experience supporting US HR operations from an offshore or global delivery centre.\n\nFamiliarity with HRIS data migration, reporting, and system configuration.\n\nExperience working with Learning Management Systems and digital employee personnel files.\n\nWhat's In It For You - India\nOpportunity to work closely with global HRIS and US HR teams.\n\nExposure to US HR operations, payroll, benefits, and employee lifecycle management.\n\nHands-on experience with UKG and enterprise HR systems.\n\nOpportunity to contribute to HR process standardisation and data management improvements.\n\nCollaboration with cross-functional teams across different geographies.\n\nOpportunity to develop expertise in HRIS administration, employee data management, and global HR operations.\n\nA collaborative global working environment with opportunities for continuous learning and professional development.","description_format":"text","description_chars":5973,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate 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