{"id":3688862,"url":"https://alion.io/job/protolabs-project-administrator","title":"Project Administrator","company":{"id":179587,"name":"Protolabs","domain":"protolabs.com","url":"https://alion.io/company/protolabs","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":84,"open_postings":12,"ghost_share":0,"stale_share":0.583,"repost_share":0.083,"time_to_fill_p50_days":46,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Management","role_family":"Management","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hyderabad, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Azure DevOps","optional":false},{"name":"Jira","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Project","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Agile","optional":true},{"name":"Azure","optional":true},{"name":"Power BI","optional":true},{"name":"Waterfall","optional":true}],"status":"live","first_seen_at":"2026-11-03T11:14:30Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T16:24:17Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Join the team as our new Project Administrator - India\nYou will be responsible for providing dedicated project coordination, administrative, documentation, and reporting support across the Enterprise Program Management Office (ePMO). Working closely with multiple Project and Program Managers, you will help ensure effective project governance, accurate tracking, consistent documentation, and seamless communication across the organisation's portfolio of enterprise initiatives. This role will also play an important part in establishing and improving scalable project administration practices, enabling the broader PMO team to focus on strategic project delivery.\nWhat You'll Do:\nSupport Project & Program Coordination\nProvide administrative and coordination support to multiple Project and Program Managers across a portfolio of enterprise initiatives.\n\nCoordinate project governance meetings, including steering committees, workstream stand-ups, and stakeholder reviews.\n\nManage calendars, meeting schedules, logistics, and stakeholder coordination.\n\nPrepare meeting agendas, capture minutes, document action items, and track follow-ups through to closure.\n\nCoordinate with internal stakeholders and external vendors or consulting partners on scheduling, logistics, and deliverable hand-offs.\n\nFlexibly manage priorities and support the broader ePMO team based on changing project requirements.\n\nDrive Project Documentation & Tracking\nMaintain project plans, trackers, RAID logs (Risks, Actions, Issues, and Decisions), and status dashboards using PMO project management tools.\n\nEnsure project documentation, templates, and supporting artifacts are accurate, current, organised, and version-controlled.\n\nMaintain project repositories and documentation platforms such as SharePoint and Asana.\n\nSupport Project and Program Managers in preparing status reports, executive summaries, and project scorecards.\n\nEnsure timely updates to project trackers and documentation to maintain visibility across ongoing initiatives.\n\nAssist with budget and invoice tracking, expense coding, and basic financial reporting under the guidance of Project and Program Managers.\n\nSupport PMO Governance & Reporting\nSupport adherence to ePMO standards, templates, and the Protolabs Delivery Framework across assigned projects.\n\nCompile portfolio-level status updates and reporting packages for PMO leadership.\n\nEnsure consistency and accuracy in project reporting, documentation, and governance activities.\n\nCoordinate information gathering across project teams to support consolidated portfolio reporting.\n\nAssist in onboarding new project resources by coordinating system access, tool setup, and orientation to PMO processes and templates.\n\nBuild & Improve Project Administration Capabilities\nHelp establish and refine repeatable project administration processes, workflows, and templates as the ePMO capability continues to develop.\n\nIdentify opportunities to improve administrative workflows, project management tool usage, and documentation practices.\n\nRecommend and support the implementation of process improvements to enhance efficiency and consistency.\n\nPromote standardised administrative practices across projects and programs.\n\nContribute to building scalable project administration capabilities that support the organisation's growing portfolio of enterprise initiatives.\n\nWhat It Takes:\nTechnical\nBachelor's degree in Business Administration, Management, or a related field, or an equivalent combination of education and experience.\n\n4+ years of experience in Project Administration, Project Coordination, or similar project support roles.\n\nExperience supporting multiple Project or Program Managers across concurrent projects or initiatives.\n\nExperience working within a matrixed or cross-functional organisational environment.\n\nDemonstrated experience maintaining project documentation, trackers, status reports, and governance records.\n\nProficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.\n\nExperience with project management and collaboration tools such as Asana, Microsoft Project, Azure DevOps, Jira, and SharePoint.\n\nAbility to learn and adapt to new project management, collaboration, and reporting tools.\n\nExperience supporting project budgets, invoice tracking, expense coding, and basic financial reporting.\n\nLeadership & Collaboration\nStrong organisational skills with the ability to manage multiple priorities across different Project and Program Managers.\n\nExcellent written and verbal communication skills, with the ability to interact confidently with stakeholders at different organisational levels.\n\nAbility to collaborate effectively with geographically distributed teams working across different time zones.\n\nStrong coordination and follow-up skills, ensuring action items and deliverables are completed within agreed timelines.\n\nAbility to handle confidential project and business information with discretion.\n\nStrong stakeholder management skills with a proactive approach to supporting project teams.\n\nMindset\nSelf-starter with the ability to establish processes and practices rather than simply follow existing procedures.\n\nHighly organised and detail-oriented, with a strong focus on documentation accuracy and version control.\n\nProactive approach to identifying gaps and improving project administration workflows.\n\nStrong sense of ownership and accountability for assigned responsibilities.\n\nAdaptable and flexible, with the ability to respond to changing PMO priorities.\n\nCollaborative mindset with a willingness to support multiple teams and projects.\n\nContinuous improvement mindset focused on building consistent, efficient, and scalable administrative practices.\n\nPreferred Qualifications\nExperience working in a shared-services or PMO administrative environment supporting multiple Project and Program Managers.\n\nExposure to Agile, hybrid, or Waterfall project delivery methodologies.\n\nCAPM certification from PMI or currently working towards a project management certification.\n\nExperience with Power BI or similar reporting and dashboarding tools.\n\nExperience working in manufacturing, technology, or global enterprise environments.\n\nWhat's In It For You - India\nOpportunity to work closely with Project and Program Managers across a diverse portfolio of enterprise initiatives.\n\nExposure to global project management practices, governance frameworks, and enterprise-level programs.\n\nOpportunity to contribute to building and scaling project administration capabilities within the ePMO.\n\nHands-on experience with project management tools, reporting dashboards, and governance processes.\n\nCollaboration with cross-functional stakeholders and global teams.\n\nOpportunity to drive process improvements and contribute to operational efficiency across the PMO.\n\nGrowth-oriented environment with opportunities to develop project coordination, PMO, and program management expertise.\n\nCollaborative global working environment focused on continuous improvement and effective project delivery.","description_format":"text","description_chars":7055,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["3D Printers & Additive Manufacturing","Contract Manufacturing"],"lifecycle":[{"event":"open","at":"2026-11-03T15:54:06Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":46,"reasons":["conf:4","stale_co","velocity","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/protolabs-project-administrator","json_url":"https://alion.io/job/protolabs-project-administrator.json","meta":{"generated_at":"2026-11-04T17:57:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27587,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":179587},"rest":"https://alion.io/mcp/rest/get_company?id=179587"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fprotolabs-project-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fprotolabs-project-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fprotolabs-project-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/protolabs-project-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fprotolabs-project-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3688862}},{"tool":"search_jobs","arguments":{"company":"protolabs.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3688862},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}