{"id":4054770,"url":"https://alion.io/job/protrans-safety-specialist","title":"Safety Specialist","company":{"id":2267093,"name":"ProTrans","domain":"protrans.com","url":"https://alion.io/company/protrans-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":89,"open_postings":7,"ghost_share":0,"stale_share":0.429,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Duncan, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-11T01:49:00Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T04:09:06Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"SAFETY SPECIALIST --- DOT Driver Processing & Onboarding (Full-Time, Multi-Site Support)\nDepartment Fleet Services Reports To Director, Transportation (Fleet Services)\nPosition Summary The DOT Driver Processing and Onboarding Coordinator oversees end-to-end driver processing, onboarding, and regulatory compliance in support of transportation operations.\nThis role helps ensure adherence to DOT, FMCSA, and company safety standards while maintaining audit-ready records, reducing risk, and supporting operational readiness. The coordinator also serves as a subject matter resource for driver qualification and compliance. Through strong regulatory knowledge, analytical review, and disciplined process execution, this role promotes accuracy, timeliness, and consistency across driver records and related systems.\nKey Responsibilities\nDriver Qualification & Onboarding \nOversee the full driver onboarding process, from application review through qualification and activation \nPerform and verify all required driver qualifications and onboarding steps, including: Company Hiring Criteria: Confirm that the driver meets all company hiring requirements before moving forward in the onboarding process. \nDrug & Alcohol Screening: Verified negative pre-employment drug test before any safety-sensitive work o License & Driving Record Review: MVRs from each state of licensure for the past three years o Additional Screening: PSP review, if required by company policy \nCriminal background check, if required by policy or customer requirements \nEmployment & Safety History: Previous employer and DOT-regulated safety performance history inquiries for the past three years, including required drug and alcohol history \nClearinghouse Review: Full pre-employment FMCSA Clearinghouse query with documented consent o CDL & Qualification Verification: Valid CDL status, endorsements, restrictions, and assigned equipment eligibility \nRoad test certificate or equivalent qualification documentation, as applicable \nMedical Qualification: Verify pre-employment physical meets medical certification requirements and any required variance or exemption documentation. \nTraining Verification: Entry-level driver training (ELDT), when applicable\n\nExecute FMCSA Clearinghouse queries and document compliance determinations \n Assess driver eligibility against regulatory requirements, including English proficiency standards \nCoordinate and track medical certifications and pre-employment physicals \nMaintain accurate onboarding workflows in systems such as TenStreet Regulatory Compliance & Audit Readiness \nRegulatory compliance: Maintain compliance with DOT, FMCSA, and company safety requirements. \nTesting program administration: Administer and track random drug and alcohol testing programs. \nDQF maintenance: Maintain driver qualification files (DQFs) in audit-ready condition. \nGap monitoring: Monitor compliance status and proactively identify gaps, deficiencies, or expiring requirements. \nAudit support: Support internal and external audits by preparing documentation and responding to requests. \nRegulatory reporting and documentation: Assist with required regulatory reporting and maintain supporting compliance documentation. Systems & Data Management \nSystem data management: Maintain accurate driver data across key operational systems, including Samsara, TMW, Infinity, and Tenstreet. \nProfile setup and maintenance: Complete driver profile setup, updates, and record validation to support accurate system maintenance. \nData integrity and traceability: Ensure data integrity, consistency, and traceability across all platforms. \nHours of Service compliance: Review and validate Hours of Service (HOS) logs for regulatory compliance. \nWorkflow improvement: Identify process inefficiencies and recommend improvements to systems and workflows. \nDriver Monitoring & Compliance Support\nPerformance and trend monitoring: Monitor driver performance and compliance trends, including HOS violations and telematics-related events. \nRecord review and escalation: Conduct periodic reviews of driver records and escalate non-compliance issues as needed. \nCorrective action support: Provide administrative support for corrective action tracking, documentation, and follow-up activities. \nCross-functional partnership: Partner with operations and safety teams to support driver readiness and ongoing adherence to established standards. Administrative & Operational Support \nDocumentation and reporting: Maintain organized records, reporting tools, and tracking systems that support operational accuracy and consistency. \nCoordination and communication: Coordinate scheduling, communications, and follow-up with drivers and internal stakeholders. \nOnboarding support: Support onboarding logistics, coordinate training activities, and manage post-hire processing tasks. \nProcess improvement: Contribute to continuous improvements in compliance workflows and documentation practices. Safety & Inspection Oversight \nInspection records and follow-up: Maintain complete and accurate driver inspection records, and support all required documentation, record retention, and compliance follow-up activities. \nSafety risk identification: Help identify safety risks and support the development of corrective action recommendations. \nAccident documentation management: For any accident, ensure all related records-including dashcam footage, logs, reports, statements, and photographs-are collected, retained, and properly filed in accordance with company and regulatory requirements. Qualifications Required \nEducation: High school diploma or equivalent.\nRelevant experience: 3-5 years of experience in transportation compliance, driver processing, or related administrative operations.\nRegulatory knowledge: Working knowledge of DOT and FMCSA regulations and compliance requirements.\nProcess management experience: Experience managing driver qualification, onboarding, or credentialing processes.\nPreferred\nIndustry experience: Experience working in a 3PL, transportation, or logistics environment. \nSystems knowledge: Familiarity with transportation platforms such as Samsara, TMW, TenStreet, or similar systems. \nCompliance program exposure: Background in safety and compliance programs. Core Competencies \nCompliance & Accuracy: Strong knowledge of regulatory compliance requirements and a high level of attention to detail \nOrganization & Process Management: Ability to manage multiple workflows efficiently with accuracy and timeliness \nAnalytical Thinking: Sound data analysis, problem-solving, and issue-resolution skills \nCommunication & Collaboration: Effective written and verbal communication with strong cross-functional partnership skills \nProfessional Judgment: High integrity and discretion when handling confidential or sensitive information\nTechnical Proficiency: Proficiency in Microsoft Office applications, including Excel, Outlook, and Word Work Environment\nWork arrangement: Operates in a hybrid or remote environment based on business needs.\nCollaboration expectations: Requires frequent coordination with drivers, operations teams, and safety partners.\nOperating pace: Functions in a fast-paced, process-driven environment that demands timely and accurate execution.\nKey Performance Indicators (KPIs)\nFile accuracy and audit readiness: Maintain complete, accurate, and audit-ready driver qualification files. \nOnboarding timeliness: Ensure driver onboarding and processing activities are completed on schedule. \nCompliance risk reduction: Reduce regulatory violations, compliance gaps, and processing errors. \nData integrity across systems: Maintain consistent, complete, and accurate driver data across all systems. \nWorkforce readiness and compliance: Support an operationally ready driver workforce that meets compliance requirements.","description_format":"text","description_chars":7830,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"Advanced 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