{"id":3779657,"url":"https://alion.io/job/provipanda-executive-assistant-mwd","title":"Executive Assistant (m/w/d)","company":{"id":720659,"name":"ProviPanda","domain":"provipanda.com","url":"https://alion.io/company/provipanda-2","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Join","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["DE"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-11-04T14:58:37Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-08T17:22:55Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"100% Remote / vor Ort Hamburg - Freiberuflich / Festangestellt - 25-40h/Woche\nÜber ProviPanda\nProviPanda ist ein wachsendes HR-Tech-Startup und die größte Sales-Job-Plattform im DACH-Raum. Unser Team aus 15 Mitarbeitenden arbeitet daran, den Sales-HR-Markt zu revolutionieren und neu zu denken.\nDeine Aufgaben\nOperations & Executive Support\nDu unterstützt die Geschäftsführung im Tagesgeschäft: Organisation, Koordination, Follow-ups\n\nDu behältst Prozesse, Deadlines und To-dos im Blick und treibst sie voran\n\nDu bist Ansprechpartnerin für das Team und hilfst, interne Abläufe zu verbessern und zu automatisieren\n\nHR-Support\nDu betreust Onboardings und Offboardings von der Vertragsvorbereitung bis zur Zugangsverwaltung\n\nDu pflegst Personalakten und Mitarbeiterdaten\n\nDu unterstützt im Recruiting-Prozess, etwa bei Terminen und Bewerberkommunikation\n\nVorbereitende Buchhaltung\nDu bereitest die laufende Buchhaltung vor: Belege sortieren, zuordnen und prüfen\n\nDu verwaltest Ausgaben und Karten in Moss\n\nDu bereitest Daten für die Steuerberatung und die DATEV-Übergabe auf\n\nDas bringst du mit\nErste Berufserfahrung als Assistenz, in Operations, Office Management oder einer ähnlichen Rolle\n\nPraktische Erfahrung in vorbereitender Buchhaltung und HR-Themen, du hast beides schon gemacht\n\nDATEV ist für dich kein Fremdwort, Moss und Slack kennst du oder findest dich schnell zurecht\n\nTechnische Affinität: Du arbeitest gern mit digitalen Tools und denkst in Prozessen\n\nEine sehr hohe Auffassungsgabe und eine eigenständige, strukturierte Arbeitsweise\n\nSehr gute Deutschkenntnisse, gutes Englisch ist ein Plus\n\nDas bieten wir dir\nEine verantwortungsvolle Rolle mit direktem Draht zur Geschäftsführung\n\nViel Gestaltungsspielraum in einem schnell wachsenden Unternehmen\n\nFlexibles Modell: Freelance mit 30 Std./Woche oder Festanstellung mit 30-40 Std./Woche\n\nKurze Entscheidungswege, ein dynamisches Team und echte Entwicklungsmöglichkeiten\n\nStart ab sofort\n\nInteresse?\nSchick uns deinen Lebenslauf und ein paar Sätze dazu, warum du genau die/der Richtige bist. 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