Accounts Payable Associate

Pearce is a leading technology-enabled provider of asset management solutions for mission-critical electromechanical infrastructure throughout North America. Pearce provides technical maintenance, repair, operations, and engineering services for uninterruptible power supply (UPS) systems, backup power generators, battery energy storage systems (BESS), critical cooling systems, and other electrical and mechanical infrastructure across end markets such as renewable energy, telecom, and data centers. Founded in 1998, Pearce has more than 4,000 employees and 28 locations across the U.S. Pearce is a wholly owned subsidiary of CBRE Group, Inc., the world’s largest commercial real estate services and investment firm. To learn more about Pearce visit http://www.pearce-services.com

DUTIES and RESPONSIBILITIES

• Reviewing and processing expense reports and credit card transactions
• Ensuring expenses and credit card transactions are in compliance with company policies and deadlines.
• Monthly credit card reconciliations
• Liaison with credit card company for fraud and any disputes and all communications
• Track and maintain disputed and fraud transactions through final resolution.
• Writing internal communications documents, including handouts and emails, to inform team members of important notices.
• Income statement and balance sheet reconciliations for related expenses
• Process journal entries as needed for transactions.
• Timely email correspondence
• Ensure proper general ledger coding for transactions.
• Administer credit card program (order new cards, cancelations, fraud reporting and other functions)
• Provide training and direction to team members.
• Assist employees with questions on submitting expenses and card transactions.

Requirements:

• Minimum 2 years of experience
• Proficient in Microsoft Excel, Word, and Outlook
• Supervisory experience preferred.
• Ability to meet deadlines and keep team on track.
• Excellent customer service and problem-solving skills.
• Credit card reconciliation experience highly preferred.
• Experience with expense reports highly preferred.
• Experience with expense software.
• Experience with ERP programs (NetSuite) preferred.
• Excellent communication and interpersonal skills
• Organizational skills