Events Manager

PSI is a leading Contract Research Organization (CRO) with 30 years of experience in the pharmaceutical industry. Originated in Switzerland, PSI is a privately owned, full-service CRO with a global reach, supporting clinical trials across multiple countries and continents. Our reputation for being highly selective about the projects we undertake highlights our commitment to delivering high-quality, timely services across a broad spectrum of therapeutic indications.

At PSI, we foster an environment where a diverse range of colleagues feel welcomed and valued. Our inclusive culture is a cornerstone of our success, enabling us to attract and retain top talent globally.

We are not just about conducting clinical trials; we are about building a community where every team member has the opportunity to thrive and contribute to groundbreaking advancements in the pharmaceutical industry.

As Events Manager you will oversee the planning and execution of international meetings - from coordinating logistics and managing vendors to supporting budgets, travel, compliance, and post-event processes. You’ll ensure smooth, well-organized events and serve as a key partner to internal teams and external stakeholders.

Full-time employment based in Estonia

You will:

• Prepare and attend international events
• Manage meetings conduct management and troubleshooting
• Communicate with internal and external clients on meeting planning, budgeting, organization, conduct and follow-up
• Conduct market research with regards to destinations/venues for project meetings
• Oversee travel arrangements for the meetings attendees
• Review contracted vendor invoices and the payment process
• Provide data related to Investigators’ Meetings and other project meetings expenses to the finance team
• Oversee investigators’ reimbursement payments
• Oversee online registration system maintenance
• Oversees compliance with country-specific policies regarding interactions with Health Care Professionals
• Estimate meeting costs for potential or existing contracts

• College or University degree
• At least 5 years of experience in events organization and management
• Proficiency in MS Office applications
• Full working proficiency in English
• Strong organizational skills, attention to detail, ability to multitask and work in a dynamic team environment
• High level of responsibility and customer orientation
• Flexibility for frequent international travel, including short-notice trips