{"id":1218588,"url":"https://alion.io/job/psiquantum-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":1616,"name":"PsiQuantum","domain":"psiquantum.com","url":"https://alion.io/company/psiquantum","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":93,"open_postings":72,"ghost_share":0,"stale_share":0.069,"repost_share":0,"time_to_fill_p50_days":114,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":77000,"max_usd":129000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":9},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-08-20T20:07:14Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-26T04:22:02Z","board_verified":true,"closed_at":null,"days_open":66,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":66},"description":"PsiQuantum’s mission is to build the first useful quantum computers-machines capable of delivering the breakthroughs the field has long promised. Since our founding in 2016, our singular focus has been to build and deploy million-qubit, fault-tolerant quantum systems. \nQuantum computers harness the laws of quantum mechanics to solve problems that even the most advanced supercomputers or AI systems will never reach. Their impact will span energy, pharmaceuticals, finance, agriculture, transportation, materials, and other foundational industries. \nOur architecture and approach is based on silicon photonics. By leveraging the advanced semiconductor manufacturing industry-including partners like GlobalFoundries-we use the same high-volume processes that already produce billions of chips for telecom and consumer electronics. Photonics offers natural advantages for scale: photons don’t feel heat, are immune to electromagnetic interference, and integrate with existing cryogenic cooling and standard fiber-optic infrastructure. \nIn 2024, PsiQuantum announced government-funded projects to support the build-out of our first utility-scale quantum computers in Brisbane, Australia, and Chicago, Illinois. These initiatives reflect a growing recognition that quantum computing will be strategically and economically defining-and that now is the time to scale. \nPsiQuantum also develops the algorithms and software needed to make these systems commercially valuable. Our application, software, and industry teams work directly with leading Fortune 500 companies-including Lockheed Martin, Mercedes-Benz, Boehringer Ingelheim, and Mitsubishi Chemical-to prepare quantum solutions for real-world impact. \nQuantum computing is not an extension of classical computing. It represents a fundamental shift-and a path to mastering challenges that cannot be solved any other way. The potential is enormous, and we have a clear path to make it real. \nCome join us. \nJob Summary:\nThe Sr. Administrative Assistant - VP, Quantum Architecture & Business Operations is a highly visible and trusted role providing executive and operational support to the VP, Quantum Architecture, the Head of Business Operations, and PsiQuantum’s Brisbane office. This position serves as a key coordination point between Brisbane-based teams and PsiQuantum’s global organization, helping leaders stay focused on their highest priorities while ensuring effective communication, preparation, and follow-through.\nThe role manages complex calendars and international travel, coordinates executive meetings and leadership visits, prepares meeting materials, tracks decisions and action items, supports executive communications, and assists with cross-functional business operations initiatives. The Sr. Administrative Assistant will also partner closely with Executive Assistants, Chiefs of Staff, functional leaders, and teams across Australia, the United States, Europe, and other global locations to strengthen the Brisbane office’s integration into PsiQuantum’s global operating rhythm.\nResponsibilities:\nProvide high-level executive and administrative support to the VP, Quantum Architecture, while also supporting the Head of Business Operations and the broader operational needs of PsiQuantum's Brisbane office.\nServe as a key point of coordination for the Brisbane office, helping facilitate strong communication, organization, and alignment between Brisbane-based teams and colleagues across PsiQuantum's global offices.\nWork closely with the VP, Quantum Architecture and Head of Business Operations, and in coordination with members of the Executive Leadership team, Chiefs of Staff, Executive Assistants, and functional leaders, to understand priorities and ensure effective execution and follow-through.\nBe available in person as required to support leadership and on-the-ground activities in Brisbane.\nManage complex and frequently changing calendars, including prioritizing meeting requests, resolving conflicts, coordinating across global time zones, and ensuring leadership time is aligned with key business priorities.\nEnsure the VP, Quantum Architecture and Head of Business Operations are prepared for key meetings by coordinating agendas, materials, pre-reads, logistics, and relevant stakeholder input.\nAttend assigned meetings, capture minutes, decisions, and action items, and proactively track actions through completion.\nMonitor and coordinate follow-up on priorities and actions arising from leadership meetings, technical discussions, business operations activities, and internal communications, including Slack and email.\nSupport executive communications and ensure actions and decisions are effectively communicated to appropriate stakeholders and followed through to completion.\nArrange complex domestic and international travel, including itineraries, accommodations, ground transportation, meeting schedules, and trip agendas.\nSupport visits by executives, technical leaders, partners, and other stakeholders to the Brisbane office, coordinating schedules, meetings, logistics, and related activities as needed.\nPartner with the Head of Business Operations on Brisbane office priorities, planning, coordination, events, leadership visits, and other operational initiatives.\nAssist the Head of Business Operations with tracking key deliverables, coordinating cross-functional workstreams, preparing materials, and following up with stakeholders to help drive operational priorities to completion.\nAct with discretion and professionalism while maintaining effective communication between the VP, Head of Business Operations, Brisbane-based teams, senior leadership, and other departments across PsiQuantum.\nBuild strong working relationships with Executive Assistants and administrative partners across PsiQuantum's global offices to ensure alignment and smooth coordination across functions and geographies.\nHelp strengthen the integration of the Brisbane office into PsiQuantum's broader global operating rhythm, including leadership visits, team meetings, events, planning activities, and cross-functional initiatives.\nPartner with Brisbane office stakeholders on office-related coordination and activities where administrative, executive, or organizational support is required.\nWork on special projects and initiatives as directed by the VP, Quantum Architecture and Head of Business Operations.\nComplete and process expense reports and related administrative requirements.\nPerform additional duties as assigned. \nExperience/Qualifications:\nEducation / Certification: Bachelor's degree or equivalent relevant professional experience. \nExperience: Minimum of 5 years of related experience supporting senior executives in a fast-paced, complex organization. Experience supporting senior technical, engineering, scientific, R&D, or business operations leaders is highly desirable.\nExperience working in a startup, high-growth technology company, or similarly dynamic and rapidly changing environment strongly preferred.\nExperience supporting globally distributed teams and executives working across multiple time zones.\nExperience coordinating extensive domestic and international travel.\nDemonstrated ability to operate with discretion, professionalism, sound judgment, and a high degree of confidentiality.\nExperience working autonomously and successfully navigating shifting priorities and limited direction.\nExperience supporting operational projects, cross-functional initiatives, or office operations is desirable. \nKnowledge, Skills & Abilities \nExceptional organizational and time-management skills, with the ability to manage complex and continuously changing priorities.\nAbility to support early morning meetings to align with US Pacific Standard Time (PST).\nAbility to effectively support multiple senior leaders, balancing competing priorities and exercising sound judgment regarding urgency and importance.\nAbility to anticipate needs, identify potential issues, and proactively resolve problems before they impact leadership or the broader team.\nAbility to manage multiple workstreams and drive follow-up and accountability across stakeholders.\nComfortable coordinating across Australia, the United States, Europe, and other global locations and time zones.\nStrong attention to detail while maintaining speed, flexibility, and sound judgment.\nExcellent written and verbal communication skills.\nStrong interpersonal skills and demonstrated ability to build trusted relationships across all levels of an organization, including senior executives, scientists, engineers, business teams, and external stakeholders.\nAbility to assess and appropriately handle sensitive queries, requests, and issues.\nHighly resourceful, collaborative, and comfortable operating independently.\nWillingness to occasionally support time-sensitive matters outside standard Australian business hours due to the global nature of the organization.\nInterest in learning about and ability to follow discussions involving quantum computing, semiconductor technology, engineering, scientific, technical, commercial, and business operations topics. Technical expertise is not required, but intellectual curiosity and comfort working alongside highly technical teams are important.\nHigh level of proficiency with Microsoft Outlook, Excel, Word, and PowerPoint, as well as modern collaboration and communication tools.\nCommitment to the highest ethical and professional standards. \nPsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws.\nNote: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity  .\nWe are not accepting unsolicited resumes from employment agencies.\nThe range below reflect the target ranges for a new hire base salary. Actual compensation may vary outside of these ranges and is dependent on various factors including but not limited to a candidate's qualifications including relevant education and training, competencies, experience, geographic location, and business needs. Base pay is only one part of the total compensation package. Full time roles are eligible for equity and benefits. Base pay is subject to change and may be modified in the future.\nBrisbane, Australia Pay Range\n$109,600—$129,000 AUD","description_format":"text","description_chars":10830,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Quantum Science & Computing","Quantum Computing Hardware"],"lifecycle":[{"event":"open","at":"2026-09-25T11:28:39Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.838,"p_room":0.72,"age_days":66,"expected_fill_days":114,"reasons":["conf:1","velocity","win:mid","crowd:"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/psiquantum-senior-administrative-assistant","json_url":"https://alion.io/job/psiquantum-senior-administrative-assistant.json","meta":{"generated_at":"2026-10-26T07:23:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9854,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1616},"rest":"https://alion.io/mcp/rest/get_company?id=1616"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpsiquantum-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpsiquantum-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpsiquantum-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/psiquantum-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpsiquantum-senior-administrative-assistant"}]}