{"id":1382895,"url":"https://alion.io/job/public-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":1815158,"name":"Citizens Property Insurance Corporation","domain":"citizensfla.com","url":"https://alion.io/company/citizensfla","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tallahassee, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":54000,"max_usd":108000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":7,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Microsoft Project","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-11T18:58:27Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-10-31T18:25:10Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"Job Summary:\nThe purpose of this position is to provide comprehensive administrative support to the Chief Financial Officer who reports directly to the CEO. This role is integral in ensuring the efficient operation of the executives’ daily activities by managing schedules, coordinating communications, organizing meetings, and handling various administrative tasks with a high level of professionalism and confidentiality. This position is an onsite role; employees must live within a 50-mile radius of the Tallahassee office.\nJob Duties:\nLiaison and administrative support for a member of the Executive Leadership Team. Act as the point of contact among executives, employees, clients and other external partners. Organize and coordinate meetings, activities, commitments and responsibilities of the executive. Take meeting notes and minutes. Manage information flow in a timely and accurate manner. Assist with programmatic initiatives. Manage complex calendar scheduling, answer and direct calls, take messages, receive and direct internal and external partners. Open, sort and distribute incoming correspondence, including email. Facilitate internal email communications. May assist with internal website maintenance.\nMaintain awareness of division’s support needs and promptly manage those needs. Act as a “barometer” having a sense for the issues taking place within the division and act as principle contact for the division administrative and support needs. Coordinate divisional program activities and support division’s strategic initiatives. May manage division’s Employee of the Month and other employee-focused programs.\nPlan and organize committee meetings, divisional Town Halls, off-sites and other significant Corporate and division events, as well as leading work teams. Includes coordinating all logistics for the meetings and events, creating presentation materials including charts and graphs, disseminating meeting materials, posting meeting notices to appropriate external sites, taking official minutes, preparing minutes and following up on action items.\nResearch and compile data. Create and maintain spreadsheets, presentations and databases. Analyze data, identify and research any discrepancies in data. Prepare and distribute reports to senior management team, including reporting related to expenses and budget for the department.\nCreates, processes and maintains records of division expense reports, requisitions and purchase orders. Organizes and maintains corporate and divisional documents and data. Duties may include project management and contract management. Coordinate travel arrangements, and provide back-up administrative support for division management as needed. May be asked to participate on committees or take on special projects and other duties as needed.\nRequired Education and Experience:\nHigh School Diploma | GED\nAssociate/Technical Degree OR 2 years relevant experience, OR a combination of both college and experience equivalent to 2 years\nAND\n6+ years administrative experience at the senior level supporting upper management, experience working with boards or committees, executive meeting preparations.\nPreferred Experience/Education:\n7+ years of experience in a corporate setting supporting upper/executive management teams.\nExperience with Access/Visio/Microsoft Project.\nExperience working in the insurance industry.\nKnowledge Skills and Abilities:\nAdvanced knowledge office equipment, printers, fax machines.\n\nAdvanced knowledge and proficiency of all Microsoft Office Products, Word, Excel, PowerPoint, Adobe Acrobat. Complex calendar management in Outlook.\n\nStrong communication skills, both verbally and in writing. Emotional maturity and demonstrated versatility and flexibility.\n\nStrong attention to detail and organizational skills.\n\nAbility to multitask, prioritize work, meet deadlines and coordinate projects. Highly resourceful and proactive.\n\nDemonstrated professionalism and discretion when handling confidential materials and highly sensitive matters.\n\nAbility to build working relationships with stakeholders, including staff, management, board members and external partners.\n\nStrong presentation skills, and ability to interact effectively with all levels of management, as well as Board members.\n\nStrong interpersonal skills. Must be a team player.\n\nAnalytical and quantitative skills.\n\nStrong problem solving and decision-making skills and techniques\n\nAbility to work both independently and as part of a team or workgroup.\n\nDemonstrated skills around meeting planning, records management, travel and project management.\n\nCitizens is proud to be an Equal Opportunity Employer.\nVisa sponsorship is not available for this position.\n#LI-KK1","description_format":"text","description_chars":4717,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-28T09:10:04Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 15 · green card filings: 1","filings_12m":15,"filings_prev_12m":14,"green_card_filings_12m":1,"median_offered_wage_usd":122188,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":27,"band":"fade","label":"Fading","p_open":1,"p_active":0.595,"p_room":0.45,"age_days":49,"expected_fill_days":28,"reasons":["conf:12","win:tail"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/public-executive-administrative-assistant","json_url":"https://alion.io/job/public-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-31T22:33:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35160,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1815158},"rest":"https://alion.io/mcp/rest/get_company?id=1815158"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpublic-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpublic-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpublic-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/public-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpublic-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1382895}},{"tool":"search_jobs","arguments":{"company":"citizensfla.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1382895},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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