Associate, Financial Operations

Company Description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility - supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

Overview

This role supports Publicis Groupe’s AU & NZ Media agencies in fulfilling periodic reconciliations of large to small scale media vendor accounts.

The focus of this role is to perform accurate vendor reconciliations from vendor’s statement of accounts; match vendor invoices to booked media activity; recognise discrepancies, raise variance account queries and resolve in a timely manner; perform corrections to booking data when required; investigate and resolve historic errors in an efficient manner. Liaise between media agency and vendors to resolve discrepancies.

Responsibilities

The key Accountabilities are, but not limited to:

Accurately performing vendor’s statement of account reconciliations for set of assigned vendors within tight deadlines

Ensure fundamental invoice checks are completed and/or request amendments where necessary.

Accurately match vendor invoices to client bookings

Raise variance account queries within applicable process timelines

Follow up and resolve account queries within process deadlines

Liaise with media teams and vendor counterparts to satisfactorily resolve disputed charges

Always Follow all Resources MAP guidelines and procedures

Help team members when necessary

Support ad hoc project or work when required.

Monthly high level and detailed review of media creditors reconciliations

Qualifications

Experience/Qualifications

• 6+ years or more experience in media reconciliations and payable environment
• 2 years or more in a media industry organisation

Knowledge

• TAFE or Accounting Diploma (or higher)
• GST, accounting practice Knowledge is desirable
• Australian media Industry Knowledge is advantageous

Skills (including technology)

• Strong communication skills in written and spoken Australian English preferable
• In-depth knowledge of reconciling to vendor’s statement of account balances
• Intermediate to Advanced Excel knowledge
• Timely follow up and resolution of discrepancies between vendor invoices and client media bookings
• Fundamental verification of invoice documents
• Superior investigative and problem resolution skills