{"id":3724016,"url":"https://alion.io/job/publicis-groupe-executive-assistant-4","title":"Executive Assistant","company":{"id":46462,"name":"Publicis Groupe","domain":"publicisgroupe.com","url":"https://alion.io/company/publicisgroupe","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":51,"ghost_share":0,"stale_share":0,"repost_share":0.059,"time_to_fill_p50_days":14,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-04T04:13:58Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T09:43:54Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Company Description\nWho we are\nLangland, a Publicis Health company, is the only health communications agency that thinks further across Clinical Trial Experience, Medical Strategy & Education, Public Relations & Engagement, and Advertising, to create unique value with visionary clients.\nWhat we believe\nHealth brings us together. In the diseases we suffer, the medicines we create, and the causes we champion, health shows us our collective humanity. When we break the barriers that divide us, when we think further, we can create healthier futures, together.\nA passion for craft\nHaving expert thinking is only part of our story. To ensure excellence in everything we make, we have centred our disciplines around three essential crafts: science, strategy and creativity.\nOverview\nThis is an opportunity to play a pivotal role at the heart of Langland, providing high-quality executive support to the Group Managing Director and wider Senior Leadership Team.\nWe’re looking for an exceptionally organised, curious and proactive self-starter who takes real ownership of their role. You’ll be someone who anticipates what is needed, spots issues before they become problems, and is confident making decisions and progressing things independently.\nYou’ll need to be comfortable working at pace, managing competing priorities and dealing with senior stakeholders across Langland, Publicis Health and Publicis Groupe. A calm, capable and solutions-focused approach is essential, alongside excellent judgement, discretion and communication skills.\nThis is more than diary and administrative support. We’re looking for someone who will stay one step ahead, make things happen and help the leadership team operate at its best.\nResponsibilities\nProactively manage complex diaries, priorities and schedules across multiple geographies and time zones, anticipating pressures, resolving conflicts and protecting time for key priorities.\nAct as a trusted point of contact for the Group Managing Director, using sound judgement to prioritise requests and progress actions independently.\nCoordinate domestic and international travel arrangements, alongside accurate and timely expense management.\nSupport the Group Managing Director and Senior Leadership Team with leadership meetings and key business activities, coordinating agendas, materials and logistics and ensuring actions are followed through.\nLiaise confidently with clients, senior leaders and teams across Langland and Publicis Groupe, handling sensitive and confidential information with discretion.\nSupport agency operations and key initiatives, including onboarding of new hires and coordinating internal, client and agency events.\nProvide high-quality document formatting and proofreading support for internal and client-facing materials.\nUse Microsoft 365, generative AI and emerging productivity tools to streamline administration, improve processes, automate repetitive tasks and introduce smarter ways of working.\nQualifications\nPrevious experience as an Executive Assistant supporting senior leadership, ideally within a fast-paced professional, creative or agency environment. \nA proactive, self-starting mindset, with the confidence to take ownership and use your initiative.\n\nExceptional organisational skills and the ability to manage multiple competing priorities.\n\nStrong judgement and decision-making skills, knowing when to act independently and when to escalate.\n\nExcellent communication skills and attention to detail, along with a genuine desire to improve how things are done.\n\nConfidence building relationships with people at all levels, including senior executives and clients, and a positive, collaborative attitude\n\nA calm, professional and solutions-focused approach, particularly when priorities change or pressure increases.\n\nAdvanced Microsoft 365 skills and confidence using generative AI and new technology.\n\nAdditional Information\nLangland offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You’ll also have access to a range of additional initiatives, including:\nPlease check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).\nPublicis Groupe works primarily from the office or our clients' office four days per week.\nAt Langland, we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.\nWe are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you. Sharing this information will never impact your application.\nGuided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.","description_format":"text","description_chars":5343,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Creative Agencies","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-11-04T04:13:58Z"}],"visa":[],"liveness":{"score":99,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.993,"p_room":1,"age_days":2,"expected_fill_days":14,"reasons":["conf:0","wave","velocity","win:early","comp:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/publicis-groupe-executive-assistant-4","json_url":"https://alion.io/job/publicis-groupe-executive-assistant-4.json","meta":{"generated_at":"2026-11-06T12:23:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22511,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":46462},"rest":"https://alion.io/mcp/rest/get_company?id=46462"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpublicis-groupe-executive-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpublicis-groupe-executive-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpublicis-groupe-executive-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/publicis-groupe-executive-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpublicis-groupe-executive-assistant-4"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3724016}},{"tool":"search_jobs","arguments":{"company":"publicisgroupe.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3724016},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}