{"id":2418608,"url":"https://alion.io/job/pulice-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":4422969,"name":"Pulice","domain":"pulice.com","url":"https://alion.io/company/pulice","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Scottsdale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":70000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T04:24:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-15T03:20:15Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Overview\nAre you seeking an integral role in office operations? As an Executive Administrative Assistant, you will provide administrative support, travel and expense administration and project tracking and communication to support executive leadership.\nYou will collaborate with industry experts and committed teams who value individuality and recognize achievements.\nApply now and transform your career with us.\nHow You Will Make an Impact\nProvides executive administrative support, including data gathering, reporting, travel and expense coordination, project tracking and assists with company-wide and divisional communications.\nGreets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room. \nArranges domestic and international detailed travel plans and itineraries, including multi segment and international booking, compiles documents for travel-related meetings. \nCollects, tracks and submits documentation for executive travel and expense reports in a timely and accurate manner. \nArranges programs, events, or conferences including coordination of facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.\nCoordinates asset distribution and tracking for assigned employee group or project. \nMaintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering. \nMaintains company and business contact information, seating and event calendar documents. \nAssists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals. \nPerforms a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed. \nWho You Are\nHigh School Diploma or GED required. \n3+ years related administrative experience on a construction project required. \nExperience using MS Office Suite, including Word and Excel required. \nAdvanced knowledge of construction industry and project business procedures. \nDeveloping knowledge of subcontractor invoicing and accounts payable cost coding. \nAbility to work in MS Office Suite, including Word, PowerPoint and Excel required. \nProven initiative, organization and self-prioritization required. \nFriendly disposition and customer service attitude required. \nBilingual English/Spanish preferred\nWhy Join Our Team\nSome of the benefits you may be eligible for as an employee are:\nComprehensive compensation package and paid time off program\nIndustry leading 401(k)/RRSP\nMedical/Extended Health Care, Dental, Vision and/or Provincial Medical\nWellness benefits & Employee Assistance Program\nTuition Reimbursement Program\nWe are an EEO/ADA/Veterans employer.\nSalary Min\nUSD $65,000.00/Yr.Salary Max\nUSD $83,200.00/Yr.","description_format":"text","description_chars":2931,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T04:24:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":30,"reasons":["conf:3","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/pulice-executive-administrative-assistant","json_url":"https://alion.io/job/pulice-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-15T04:48:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7082,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4422969},"rest":"https://alion.io/mcp/rest/get_company?id=4422969"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpulice-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpulice-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpulice-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pulice-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpulice-executive-administrative-assistant"}]}