{"id":4113916,"url":"https://alion.io/job/puma-energy-administration-assistant","title":"Administration Assistant","company":{"id":1887714,"name":"Puma Energy","domain":"pumaenergy.com","url":"https://alion.io/company/pumaenergy","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":6,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Port Moresby, Papua New Guinea"],"countries":["PG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T23:55:07Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T23:55:07Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Function:\nResponsible to provide professional and efficient support service to Puma customers and internal employees. Support day to day administrative and clerical support so the team and office runs smoothly\nKEY RESPONSIBILITIES:\n1. Reception and meeting rooms\nAttend to all visitors, clients and customers in a professional and friendly approach\nAnswer and screening the phone, taking messages when necessary and announce visitors in a professional and friendly manner.\nLiaise with relevant department for customer and client enquiries\nEnsure that meeting rooms and reception are always kept neat and tidy. Daily checks on meeting room cables, TV remote, AC and batteries.\nReporting and registry of customer payments and fuel card collection.\n2.General reception admin duties & other duties\nCourier service: parcels / deliveries / distribution\nMail - collection and distribution\nStationary orders, maintain records, manage distribution and coordinate with vendors\nUpdate the internal telephone directory list and distribute\nKeep abreast of the Organizational structure of Puma so that calls may be redirected effectively.\nIssuing of access cards and daily record keeping\nDaily newspapers - order / delivery / filing and completion of media review to management\nHelp Organize events, meetings and deadlines\nGeneral office queries / solves problems / direct person to relevant people\n3.Travel and Accommodation\nAssist with all domestic and international travel bookings, accommodation arrangements, and related logistics in line with company policies and budgets and with the Travel Coordinator\nAssist Liaise with travel agencies, airlines, and hotels to secure competitive rates; ensure compliance with safety, visa, and company requirements.\nProvide timely assistance to travelers, maintain accurate records of bookings and expenses, and prepare reports on travel and accommodation usage.\nShuttles / Transfers\n Book local shuttles upon request\n4.Cloakroom & Store room\nKeep cloakrooms and store room tidy in liaison with team and keep registery\nSupervising cleaning activities in liaison with team\n5.Business Support Service\nOffice Services\nProcessing of Purchase orders and accrual reporting and reconciliation\nKeep log of maintenance issues reported internally\n6. Customer Service Experience:\nAbility to communicate with people at all levels and all nationalities\nProfessional manner\nPleasant manner\nFriendly\nEfficient\nThorough in cleanliness and detail\nFlexible\n7. In addition to these duties, the job-holder may be required to carry out other duties from time to time like secretarial duties.\n8. Comply with company requirements and systems relating to SAPS, HSEC & Quality and other company policies.\nRequirements:\nExperience:\nDiploma or Degree in Business Administration or equivalent.\n3-5 years’ experience in Customer Service and Administration\nSkills:\nA self-starter able to take own discretion occasionally\nProfessional image and grooming\nFully computer literate MS Office, Excel\nExcellent organizational, written and verbal communication skills\nAbility to work in a multi-disciplinary environment and as Team player\nNegations skills\nCompetencies:\nStrongly organized\nCustomer Service oriented\nGood relationship and communication skills\nKey Relationships:\nInternal - Business Support Manager, General Manager, and all other functions\n External - Customers, vendors","description_format":"text","description_chars":3376,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Fossil Fuels","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-11-11T23:55:07Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":57,"reasons":["conf:1","win:early"],"computed_at":"2026-11-12T01:01:10Z"},"pay":null,"html_url":"https://alion.io/job/puma-energy-administration-assistant","json_url":"https://alion.io/job/puma-energy-administration-assistant.json","meta":{"generated_at":"2026-11-12T01:01:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2380,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1887714},"rest":"https://alion.io/mcp/rest/get_company?id=1887714"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpuma-energy-administration-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpuma-energy-administration-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpuma-energy-administration-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/puma-energy-administration-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpuma-energy-administration-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4113916}},{"tool":"search_jobs","arguments":{"company":"pumaenergy.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4113916},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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