{"id":2095706,"url":"https://alion.io/job/pumpman-office-manager","title":"Office Manager","company":{"id":3866796,"name":"PumpMan","domain":"pumpman.com","url":"https://alion.io/company/pumpman-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":12,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Denver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1633},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-02-10T05:00:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T03:04:32Z","board_verified":true,"closed_at":null,"days_open":243,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":243},"description":"Responsibilities:\nGreeting customers & vendors coming into the office, directing them to the right person to speak with.\nAnswer calls coming in to the \"General Calls\" line and directing them to the correct person.\nCreate and maintain filing systems, both electronic and physical.\nKeep Timecards & other field forms printed and available to Field Staff.\nInvoicing: Invoice customers based on job cards, proposals, timecards & purchase orders. Review, comprehend & correct information from Field Staff for invoicing. Send out promotional material with invoices.\nFollow Up Calls: Follow up calls and/or emails to customers asking if they received the invoice and payment status. This will require obtaining correct contact information (especially for businesses) and making sure the correct contact info is in office management software. Maintain a Follow Up Log & communicate with Finance Manager and General Manager about status of payments or issues brought to your attention by customers.\nPurchase Order & Vendor Tag Processing: Processing tags that come in from vendors, matching them to purchase orders, correcting prices & information listed on purchase orders.\nCash disbursements to vendors, via checks, ACH and Wire.\nReconcile client payments and Completing Over the Counter sales when directed, as well as managing bank deposits as needed. \nFile paid and unpaid invoices and statements. Organizes and matches returns paperwork.\nPricing & Parts Updates in office management software.\nAssist personnel with any tasks conducted within the Accounting & Sales department as needed.\nHelp schedule and coordinate staff and other meetings.\nPrepare communications, such as memos, emails, invoices, reports and other correspondence.\nWrite and edit documents from letters to reports and instructional documents.\nOffice supply stock and order as needed.\nOther small & large projects that utilize organizational skills.\nChecking & distributing mail.\nOther duties may be assigned as needed.\n\nRequired Skills/Abilities:\nExcellent team player with good interpersonal, customer service and sales skills.\nMust be able to adapt to new work environments and social situations.\nAbility to function and work well in a fast-paced and at times stressful environment.\nReceives customers with enthusiasm and tact.\nAbility to develop and build good relationships with customers, peers and management.\nExcellent verbal and written communication skills.\nProficient organizational skills and attention to detail.\nExcellent time management skills with a proven ability to meet deadlines.\n3 years of experience in a Mechanical, Electrical, or Plumbing environment\n4 years of experience with QuickBooks\nProblem assessment and problem-solving skills.\nProficient with Microsoft Office Suite or related software.\nEducation and Experience:\nHigh School Diploma or equivalent required.\n1-3 years of clerical or administrative support experience essential.\nHas the ability to work independently & resourcefully within a variable environment.\nIs willing to ask when in need of direction, but willing to take the reins on projects.","description_format":"text","description_chars":3096,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-08T16:44:14Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.153,"p_room":0.28,"age_days":242,"expected_fill_days":25,"reasons":["conf:0","stale_co","win:tail","crowd:"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/pumpman-office-manager","json_url":"https://alion.io/job/pumpman-office-manager.json","meta":{"generated_at":"2026-10-12T03:24:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5333,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3866796},"rest":"https://alion.io/mcp/rest/get_company?id=3866796"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpumpman-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpumpman-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpumpman-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pumpman-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpumpman-office-manager"}]}