Event Coordinator II

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Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The Events Coordinator II, under general supervision, provides central coordination of large-scale university events, conferences, and ceremonial functions. This position supports University Special Events & Protocol by managing event logistics from planning through post-event evaluation. Key responsibilities include oversight of ticket management, RSVP systems, guest lists, and placard/seating coordination, ensuring accuracy, protocol compliance, and high-quality guest experience.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Coordinates all phases of event management, including planning, execution, and post-event analysis. Manages event ticketing operations, including distribution, tracking, reconciliation, and access control. Oversee development and placement of placards, seating charts, and reserved signage in accordance with university protocol. Develops, maintains, and manages RSVP lists and guest databases, ensuring accurate tracking and communication.
• Serves as liaison for on-site event operations; coordinates staff, volunteers, and vendors. Maintains and updates the university’s centralized events calendar.
• Coordinates and updates social media for University Events & Protocol. Creates and distributes marketing and promotional materials; develops presentations as needed.
• Maintains the University Events & Protocol website. Identifies and manages guest list constituencies, including VIPs and university stakeholders.
• Oversee guest data systems to support invitations, ticketing, and RSVP tracking. Prepares event reports and departmental communications, including newsletters.
• Performs other duties as assigned.

Required Education & Experience:

• Bachelor’s degree.
• Two years of related experience in event planning and marketing.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing and spreadsheet applications.
• Ability to multitask and work cooperatively with others.
• Strong organizational skills.
• Effective verbal and written communication skills.

Preferred Qualifications:

• Three or more years of direct event planning experience in university or higher education setting.
• Experience working with web content management programs such as WordPress.
• Excellent interpersonal skills to establish and maintain relationships with vendors and venues.
• Ability to management events by staying on time and on budget.
• Effective critical thinking and planning skills to address potential scenarios that may have impact on an event and address problems that arise.
• Must be able to maintain a working knowledge of complex needs of a wide variety of events.

Other Requirements:

• Work beyond normal office hours and/ or work on weekends.

Job Posting Close Date:

• 10/11/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.