{"id":1967530,"url":"https://alion.io/job/pvamu-event-coordinator-ii","title":"Event Coordinator II","company":{"id":1768814,"name":"Pvamu","domain":"pvamu.edu","url":"https://alion.io/company/pvamu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":30,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Prairie View, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":48000,"max_usd":90000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1375},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"PHP","optional":true},{"name":"WordPress","optional":true}],"status":"closed","first_seen_at":"2026-10-06T17:54:22Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-10T23:08:59Z","board_verified":false,"closed_at":"2026-10-10T23:08:59Z","days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"Job Title\nEvent Coordinator IIAgency\nPrairie View A&M UniversityDepartment\nUniversity Special Events and ProtocolProposed Minimum Salary\nCommensurateJob Location\nPrairie View, TexasJob Type\nStaffJob Description\nImportant Immigration information:\nA Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.\nIn addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.\n______________________________________________________________________________\nThe Events Coordinator II, under general supervision, provides central coordination of large-scale university events, conferences, and ceremonial functions. This position supports University Special Events & Protocol by managing event logistics from planning through post-event evaluation. Key responsibilities include oversight of ticket management, RSVP systems, guest lists, and placard/seating coordination, ensuring accuracy, protocol compliance, and high-quality guest experience.\nThe salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.\nResponsibilities:\nCoordinates all phases of event management, including planning, execution, and post-event analysis. Manages event ticketing operations, including distribution, tracking, reconciliation, and access control. Oversee development and placement of placards, seating charts, and reserved signage in accordance with university protocol. Develops, maintains, and manages RSVP lists and guest databases, ensuring accurate tracking and communication.\nServes as liaison for on-site event operations; coordinates staff, volunteers, and vendors. Maintains and updates the university’s centralized events calendar.\nCoordinates and updates social media for University Events & Protocol. Creates and distributes marketing and promotional materials; develops presentations as needed.\nMaintains the University Events & Protocol website. Identifies and manages guest list constituencies, including VIPs and university stakeholders.\nOversee guest data systems to support invitations, ticketing, and RSVP tracking. Prepares event reports and departmental communications, including newsletters.\nPerforms other duties as assigned.\nRequired Education & Experience:\nBachelor’s degree.\nTwo years of related experience in event planning and marketing.\nRequired Knowledge, Skills & Abilities:\nKnowledge of word processing and spreadsheet applications.\nAbility to multitask and work cooperatively with others.\nStrong organizational skills.\nEffective verbal and written communication skills.\nPreferred Qualifications:\nThree or more years of direct event planning experience in university or higher education setting.\nExperience working with web content management programs such as WordPress. \nExcellent interpersonal skills to establish and maintain relationships with vendors and venues.\nAbility to management events by staying on time and on budget.\nEffective critical thinking and planning skills to address potential scenarios that may have impact on an event and address problems that arise. \nMust be able to maintain a working knowledge of complex needs of a wide variety of events.\nOther Requirements:\nWork beyond normal office hours and/ or work on weekends.\nJob Posting Close Date:\n10/11/2026\nRequired Attachments:\nPlease attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.\nResume or Curriculum Vitae\nCover Letter\nApplication Submission Guidelines:\nAll applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.\nThe required documents listed in the above \"Required Attachments\" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or  should you need assistance with the online application process.\nBackground Check Requirements:\nAll positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.\nEqual Opportunity/Veterans/Disability Employer.","description_format":"text","description_chars":5597,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-06T17:54:22Z"},{"event":"close","at":"2026-10-10T23:08:59Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/pvamu-event-coordinator-ii","json_url":"https://alion.io/job/pvamu-event-coordinator-ii.json","meta":{"generated_at":"2026-10-11T22:23:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12171,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1768814},"rest":"https://alion.io/mcp/rest/get_company?id=1768814"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpvamu-event-coordinator-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpvamu-event-coordinator-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpvamu-event-coordinator-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pvamu-event-coordinator-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpvamu-event-coordinator-ii"}]}