{"id":1705721,"url":"https://alion.io/job/q-block-executive-assistant","title":"Executive Assistant","company":{"id":2504443,"name":"Q Block","domain":"q-block.ca","url":"https://alion.io/company/q-block","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-05T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ottawa, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":75000,"currency":"CAD","period":"year","gross":null,"usd_annual":52712},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-06T16:31:12Z","employer_posted_date":"2026-07-06","last_verified_at":"2026-10-05T23:57:40Z","board_verified":true,"closed_at":null,"days_open":91,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":91},"description":"Location: Ottawa, ON (on-site)\nEmployment type: Full-time permanent\nSalary range: $55,000 - $75,000 CAD per year\nAbout Q-Block Computing: Q-Block Computing builds quantum systems that operate in the real world. The company develops quantum timing, quantum-secure communications, and quantum computing platforms engineered for the performance, reliability, and environmental resilience that mission-critical applications demand - systems designed to be deployed, maintained, and trusted by operators who cannot afford ambiguity about whether the technology works.\nThe long-term vision is deeper than any single platform. Q-Block is pursuing a mission to decode Nature's foundational model - to build instruments of sufficient precision and coherence that they become tools for understanding the physical universe at its most fundamental level. Commercialization and science reinforce each other by design.\nAbout this role: The Executive Assistant is the operational backbone of Q-Block's leadership team. The role keeps calendars, travel, correspondence, and meetings running cleanly across a company that moves quickly and engages with government, industry, and international partners at a high cadence. Done well, it makes the rest of the leadership team measurably more effective.\nThe successful candidate is organized, discreet, and genuinely proactive - someone who anticipates what leadership will need before being asked, handles sensitive information with complete professionalism, and carries themselves with ease in front of senior government officials, defense industry executives, and technical staff alike. This is a role for someone who takes pride in running a tight operation and finds satisfaction in being the quiet reason things work.\nResponsibilities\nManage complex executive calendars, scheduling, and travel arrangements across multiple time zones, including coordination with government officials, defense industry partners, and international collaborators.\nPrepare, format, and proofread correspondence, briefing notes, meeting agendas, and presentation materials for executive and external audiences.\nCoordinate logistics for internal meetings, board sessions, partner visits, and government consultations, including venue booking, materials preparation, and follow-up action tracking.\nMaintain organized filing systems for contracts, proposals, correspondence, and corporate records in both digital and physical formats.\nProcess expense reports, purchase orders, and basic financial documentation; liaise with external accounting and bookkeeping services as needed.\nScreen and prioritize incoming communications; draft responses and route inquiries to appropriate team members.\nSupport onboarding logistics for new employees, including workspace setup, IT access coordination, and orientation scheduling.\nAssist with event planning and coordination for company functions, industry conferences, and government engagement activities.\nHandle confidential and sensitive information with discretion and professionalism.\nPerform general office management duties to ensure smooth daily operations at the Ottawa office.\nContribute to a culture of ownership, clarity, and high standards across the administrative and operational rhythm of the company.\nRequired qualifications\nPost-secondary diploma or degree in Business Administration, Office Administration, or a related field; an equivalent combination of education and experience will also be considered.\n2+ years of experience in an executive assistant, administrative coordinator, or office management role.\nExceptional organizational skills and attention to detail; demonstrated ability to manage multiple concurrent priorities with minimal supervision.\nStrong written and verbal communication skills in English.\nProficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfort learning new software platforms.\nProfessional demeanor and discretion when interacting with government officials, defense industry executives, and senior technical staff.\nPreferred qualifications\nExperience supporting executive leadership in a technology, professional services, or government-adjacent environment.\nFrench language proficiency.\nFamiliarity with government procurement terminology, defense industry conventions, or technology startup environments.\nExperience coordinating international travel, including visa logistics, across multiple executives.\nExperience with expense management platforms, CRM tools, or document management systems.\nExperience supporting board meetings, investor communications, or corporate governance processes.\nSecurity and compliance requirements\nMust be eligible to obtain and maintain Government of Canada security clearance, if required for assigned projects.\nMust be eligible to comply with requirements of the Controlled Goods Program, if required for assigned projects.\nMust be willing to participate in background screening, documentation, and compliance processes associated with security-sensitive work.\nPersonal attributes\nProactive, resourceful, and solutions-oriented; able to anticipate needs rather than react to them.\nStrong interpersonal skills and the ability to work collaboratively in a dynamic, multidisciplinary team.\nDiscretion and integrity in handling sensitive information.\nCalm under pressure; able to keep many threads moving simultaneously without losing track.\nBenefits\nExtended health care (including dental and vision)\nLife insurance\nEqual opportunity\nQ-Block Computing is an equal opportunity employer. We are committed to treating all employees and applicants with respect and dignity. Accommodations are available on request during the application and recruiting process.\nCanadian citizens and permanent residents are strongly encouraged to apply. All interested candidates are encouraged to apply.","description_format":"text","description_chars":5843,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Military","Quantum Science & Computing","Quantum Computing Hardware"],"lifecycle":[{"event":"open","at":"2026-10-02T14:47:43Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.373,"p_room":0.28,"age_days":90,"expected_fill_days":30,"reasons":["conf:0","win:tail","crowd:junior"],"computed_at":"2026-10-05T05:45:15Z"},"pay":{"stated_usd_annual":52712,"is_top_pay":false},"html_url":"https://alion.io/job/q-block-executive-assistant","json_url":"https://alion.io/job/q-block-executive-assistant.json","meta":{"generated_at":"2026-10-06T01:06:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1523,"day_limit":5000,"remaining_today":3477,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2504443},"rest":"https://alion.io/mcp/rest/get_company?id=2504443"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fq-block-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fq-block-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fq-block-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/q-block-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fq-block-executive-assistant"}]}