Assistant Buyer - Purchasing

Job Details

Position Title:

Assistant Buyer - Purchasing

Reports To:

Head of Purchasing

Job Objectives

To handle sourcing of goods and services at department levels in accordance with international trade and freight laws

To ensure company business ethics and professional policies and procedures are maintained throughout the ordering process and the security of company information is retained as confidential and not disclosed.

Key Accountabilities - 1

Policies, Systems, Processes & Procedures

Follow of all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner.

Departmental Reports

Generate or assist in generation of any departmental reports are prepared as per management request, in a timely and accurate manner to meet company and department requirements governing reporting.

Health, Safety and Environment

Comply with all agreed occupational health, safety and environmental regulations in order to protect personnel and physical assets. Ensure that the work areas are kept in a clean and tidy state in order that work can be carried out safely and effectively.

Continuous Improvement

Provide input and recommend the continuous improvement of the company practices taking into account ‘international best practice’, changes in international standards and changes in the business environment which demand proactive action plans.

Qatarization

Support the development and training of National employees.

Key Accountabilities - 2

Department Activities

• Handle the purchase requisitions at department level and as assigned by the Buyer/Senior Buyer on regular basis in accordance with the company set procurement policies and procedures.
• Assistance in developing medium and long term Contracts including tender committee level to ensure uninterrupted supply of goods and services to meet end user department requirements.
• Manage RFQs, bids, technical & commercial evaluations, and release purchase orders within the KPI target time limits. Original Parts Manufactures (OPMs) must be included wherever this information is available in PO text.
• Ensure that the ordering quantities are in commensuration with the prevailing consumptions. Consolidate the ordering quantities wherever possible and should not increase quantity of PR without the approval from end user.
• Control non-conformities, coordinate with warehouse and end users to close non-conformities, updating material specifications and ensure that supplier quotations are in line with end user requirements.
• Coordinate with Finance department regarding supplier payment related matters and responsible for settlement of advance payments.
• Update and maintain the list of contracts & price agreements centrally and inform Buyer/Senior Buyer/ Section Head, 6 months before their expiry or 70% of value utilized.
• Provide assistance to Buyer/Senior Buyer/Section Head and maintain documentation for future reference, whenever needed.

The above statements are intended to describe the general nature and level of the work to be performed. This is not an exhaustive list of all duties and responsibilities. Qatalum’s Management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

This position shall only be offered on Bachelor Status. By applying to this position, you agree to this condition.

Minimum Qualifications Required

High National Diploma (HND) or equivalent

Minimum Experience Required

3 - 5 years of experience in procurement preferably in Aluminium Industry.

Job Specific Skills

• Good interpersonal skills
• Computer literacy with good knowledge of MS office applications
• SAP knowledge and experience
• Knowledge of international business practices in dealing with local and international vendors
• Excellent command of English (writing and oral)

Competencies

Being Proactive & Driving Change Proficiency Level 1

Credibility & Trustworthiness Proficiency Level 1

Drive for Excellence Proficiency Level 1

Effective Communication-Proficiency Level 2

Planning & Organizing - Proficiency Level 2

Problem Solving & Decision Making - Proficiency Level 2

Procurement Planning - Proficiency Level 2

Procurement Policy, Law & Governance - Proficiency Level 3

Respect for Diversity Proficiency Level 1

Risk Management - Proficiency Level 2

Stakeholder focus - Proficiency Level 3

Team Orientation & Development Proficiency Level 1

Skills