{"id":2359763,"url":"https://alion.io/job/qcservion-executive-assistant","title":"Executive Assistant","company":{"id":4421348,"name":"QC Servion","domain":"qcservion.com","url":"https://alion.io/company/qcservion","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":68000,"max_usd":161000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":10},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Claude","optional":false},{"name":"Copilot","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-13T19:57:44Z","employer_posted_date":"2026-08-13","last_verified_at":"2026-10-15T08:25:29Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":62},"description":"QC Servion is the centralized hub for human resources, change management, program management, sales & marketing, safety, administration, legal, and accounting services across the QC Ecosystem.\nWe provide comprehensive operational support that empowers our companies to focus on growth, innovation, and excellence, while ensuring employees thrive in safe, engaging, and well-managed environments.\nThe entities in our ecosystem include DLB Associates, Galtra Solutions, AI2IO, Fluid2Chip, CEQEL Critical Commissioning, and 2AI-DC Integrators. Collectively, we deliver services across the data center industry.\nJoin us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.\nPosition Title: Executive Assistant\nPosition Location: United States, Remote\nSalary\nQC Servionrecognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.\nWhy This Role, Why Now\nTo keep pace with scaling our Ecosystem of companies, we are seeking high-level Executive Assistants to partner directly with C-Suite executives. This is not a general administrative role. It is for seasoned Executive Assistants who have operated at the very top of an organization, who treat calendar, travel, expense and inbox management as a craft and who use AI every day to work faster, sharper and smarter.\nIf you are the person executives trust to run their day, protect their time and anticipate what they need before they ask, we want to talk with you.\nJob Summary\nThe Executive Assistant is a trusted, high-touch partner to C-Suite executives across our Ecosystem of companies, ensuring seamless execution of strategic initiatives in a fully remote, fast-moving, high-growth environment. Drawing on deep organizational savvy, executive presence, advanced technical and AI acumen and a polished, service-oriented mindset, this professional shields senior leaders from operational friction so they can stay focused on the decisions that move the business.\nThe Executive Administrative Assistant will be self-directed on day-to-day work, receive high-level direction on new projects and assignments and execute work of complex scope with minimal oversight. This individual will communicate and operate in line with organizational goals and values, exercise sound judgment and absolute discretion, and adapt quickly as priorities, tools and the organization itself evolve.\nEssential Functions\nExecutive Calendar & Inbox Management (40%)\nOwn complex, multi-time-zone calendars for one or more C-Suite executives; anticipate conflicts, focus time and proactively negotiate solutions with other executive offices\nTriage high-volume executive inboxes: prioritize, flag, respond on the executive’s behalf, where authorized, and surface only what requires their attention\nDraft, proofread and format executive correspondence, briefing materials, slide decks and proposals to a polished, executive-ready standard\nPrepare executives for every meeting with agendas, pre-reads, background and follow-up actions\nServe as the primary point of contact for internal and external stakeholders, including partners and senior leaders\nTravel & Expense Management (25%)\nPlan and manage domestic and international executive travel end-to-end, including complex multi-leg itineraries, visas, risk-mitigation protocols, ground transportation and on-site logistics\nRebook and resolve travel disruptions in real time, with contingency plans ready before they are needed\nPrepare, reconcile and submit expense reports accurately and on time; track receipts, maintain budget and policy compliance, and partner with Finance on corrections and audits\nExecutive Meeting & Event Support (15%)\nAssist in executive and leadership and committee meetings, including scheduling, materials assembly, distribution and secure document handling\nAssist in coordinating hybrid and virtual leadership off-sites, annual strategy sessions and executive briefings end-to-end\nCapture and track decisions and action items; ensure timely follow-through\nLeadership Reporting & Cross-Functional Coordination (10%)\nAssemble and circulate leadership status reports, synthesizing inputs from multiple companies and departments into concise executive summaries\nTrack action items and follow-ups across functional teams, ensuring timely completion and transparent communication\nProvide project-management / coordination support for strategic initiatives as needed\nAI Enablement, Information Governance & Process Optimization (10%)\nUse AI tools (Microsoft Copilot, Claude) daily to draft, summarize, research, prepare briefings and automate repetitive work\nIdentify and implement process improvements, automations and AI-enabled workflows that scale executive support as the Ecosystem grows\nMaintain confidential files and records, ensuring adherence to policies and security protocols, including safe and appropriate use of AI with sensitive information\nCompletion of Assigned Tasks and Deliverables on Time and on Budget\nPerforms Other Related Duties as Assigned\nRequired Core Skills: Impeccable Execution Expected\nCandidates must demonstrate mastery in each of the following. These are assessed directly during the interview process.\nCalendaring: Proven ownership of complex, multi-executive, multi-time-zone calendars at the C-Suite level, with zero tolerance for errors\nTravel: Complex domestic and international travel planning and real-time issue resolution for senior executives\nExpense Management: Accurate, timely expense reporting and reconciliation using enterprise systems \nEmail Triage: Proven ability to manage high-volume executive inboxes, prioritize with sound judgment and communicate on the executive’s behalf\nAI Use & Adaptability: Strong, hands-on daily use of AI tools for drafting, summarizing, research and automation, plus the adaptability to learn new tools and workflows quickly as the organization scales\nPosition Requirements\nAdvanced level for all the following unless otherwise noted:\nExecutive presence and the ability to interact confidently and credibly with C-Suite executives and external partners\nAbsolute discretion with highly confidential information, including transactions, personnel and financial data\nAdvanced skill in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)\nAdvanced skill in using artificial intelligence and generative AI tools, with a strong emphasis on AI-assisted research, drafting and workflow automation\nKnowledge of administrative procedures and systems, including managing files and records, designing forms and document control\nExceptional attention to detail and accuracy in all deliverables\nExcellent written and verbal communication skills, technical and non-technical\nAbility to anticipate needs, think several steps ahead and act without being asked\nAbility to work iteratively: clarifying scope, giving interim updates, following up proactively and confirming completion\nAbility to thrive in a high-growth, rapidly changing environment, adapting quickly to new priorities, people, companies and tools\nAbility to work under pressure and meet close deadlines while managing multiple priorities simultaneously\nAbility to work independently and collaboratively with remote team members\nAbility to work successfully in a remote environment through strong communication, self-motivation, proactiveness and resourcefulness in a distraction-free workspace\nQualifications\nExperience supporting a CEO, C-Suite or Board of Directors\nExperience supporting multiple executives or companies simultaneously within a portfolio, holding company or high growth organization\nDemonstrated examples of AI-enabled process improvements you have personally implemented\nPhysical Demands\nThe following physical demands must be met by the employee to successfully perform the essential functions of\nthis job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential\nfunctions.\nWhile performing the duties of this job, the employee is:\nFrequently required to remain in a stationary position\nFrequently moving through home office\nMay be required to lift up to 20 pounds\nTravel Requirements\nUp to 5%; this may include travel to any or all 50 US states\nTravel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.\nEducation / Experience\nMinimum 10 years in senior-level administrative or executive assistant roles, with at least 5 years directly supporting C-Suite executives (CEO, President, CFO, COO or equivalent) and/or a Board of Directors\nDemonstrated track record in a fast-paced, high-growth or multi-entity environment\nBachelor's degree or equivalent professional experience\nBenefits\nChoice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option). \nFlex spending accounts (FSA). \nDental and vision plans. \nComprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26. \n401k with company match and self-directed brokerage account option. \nPTO including additional paid time off during the last week of the year. \nCompany paid life insurance coverage for employees and their eligible dependents. \nShort and long-term disability, AD&D coverage. \nProfessional development opportunities, tuition reimbursement, and professional licensing assistance. \nPaid parental leave after one year of employment. \nCO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is QC Servion's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.\nEEO\nQC Servion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.\nNotice To Third Party Agencies\nQC Servion does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to QC Servion in the absence of a signed Service Agreement where QC Servion has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of QC Servion and QC Servion will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.","description_format":"text","description_chars":11112,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Home office","Insurance coverage","Life insurance","Parental leave","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T15:36:40Z"}],"visa":[],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.255,"p_room":0.28,"age_days":62,"expected_fill_days":8,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/qcservion-executive-assistant","json_url":"https://alion.io/job/qcservion-executive-assistant.json","meta":{"generated_at":"2026-10-15T10:36:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16064,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421348},"rest":"https://alion.io/mcp/rest/get_company?id=4421348"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fqcservion-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fqcservion-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fqcservion-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/qcservion-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fqcservion-executive-assistant"}]}