{"id":2197225,"url":"https://alion.io/job/qli-administrative-assistant","title":"Administrative Assistant","company":{"id":2483760,"name":"QLI","domain":"qliomaha.com","url":"https://alion.io/company/qliomaha","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Omaha, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-06T19:20:46Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T18:01:12Z","board_verified":false,"closed_at":"2026-10-12T18:01:12Z","days_open":5,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":5},"description":"Description\nLooking for more than just another administrative job? At QLI, you can be the welcoming face, helpful voice, and behind-the-scenes support that keeps a great team moving. You’ll be part of a team where your contributions matter, your ideas are valued, and the work you do every day supports a life-changing mission. If you are organized, people-focused, and thrive in a fast-moving environment where no two days look exactly the same, QLI may be exactly where you belong.\nQLI is a national leader in providing a comprehensive approach to rehabilitation for individuals recovering from spinal cord and traumatic brain injuries. We are a passionate, mission-focused team committed to delivering life-changing rehabilitation and care. It is not about titles at QLI-we value our people, our creativity, our results, and our mission.\nTo meet some of your future teammates, visit: https://youtu.be/PJFINMhYsVU?si=B_Su_IlWyKujdYrF\nRole Snapshot\nAs an Administrative Assistant, you will often be one of the first faces people see and voices they hear at QLI. You’ll help create a warm, professional, and welcoming experience for clients, families, visitors, vendors, and community partners while also providing important administrative support to Team QLI.\nThis is a role for someone who genuinely enjoys people, takes pride in providing exceptional customer service, and can confidently balance a busy front desk with a variety of administrative responsibilities. You’ll answer phones, welcome and check in visitors, work with vendors, coordinate day-to-day details, and jump in wherever your skills can help the team.\nKey Responsibilities\nWelcome visitors, families, vendors, and community partners to QLI and provide a positive first impression. \nManage visitor check-in processes and help guests navigate the QLI campus. \nAnswer and route incoming phone calls, respond to general questions, and connect callers with the appropriate team member. \nProvide exceptional customer service in person, over the phone, and through email communication. \nCommunicate and coordinate with vendors, including deliveries, service visits, scheduling, and general inquiries. \nProvide day-to-day administrative and organizational support to QLI team members and departments. \nCoordinate schedules, meetings, appointments, room reservations, and other logistics as needed. \nPrepare correspondence, documents, reports, presentations, and other materials. \nAssist with mail, deliveries, office supplies, and other front office needs. \nMaintain organized files, records, and administrative systems. \nAssist with special projects, events, and organizational initiatives. \nAnticipate needs, problem-solve, and jump in to support Team QLI wherever needed.\nSkills and Mindsets That Will Help Ensure Success\nA people person who enjoys welcoming and helping others. \nExceptional customer service and interpersonal skills. \nStrong written and verbal communication skills. \nAbility to confidently and professionally answer phones and interact with a wide variety of people. \nExceptional attention to detail and organizational skills. \nAbility to manage multiple priorities and interruptions while maintaining a positive attitude. \nComfortable working in a fast-paced, highly collaborative environment. \nStrong problem-solving skills and willingness to take initiative. \nProfessional, dependable, approachable, and welcoming. \nAbility to maintain confidentiality and use good judgment. \nA team-first mindset and willingness to help outside of traditional job responsibilities. \nGenuine desire to contribute to QLI’s Mission and the people we serve. \nAs a CNA or dining assistant, work universally when needed to propel our mission forward.\nRequired Qualifications\nExperience with Microsoft Office and general office technology. \nCustomer service, administrative, receptionist, office, or hospitality experience. \nAbility to learn new systems and processes quickly. \nCertified Nursing Assistant (C.N.A.) or dining assistant in the State of Nebraska (required). QLI will provide paid training for the right candidate if not certified. \nMust have a valid driver's license \nPosition Details\nEmployment Status: Full time\nSchedule: This role is Monday - Saturday day time hours, 40 hours a week, with occasional weekends and holidays due to organizational needs as a 24/7 healthcare facility. For example, one winter holiday and one summer holiday shift is required for this team. Specific schedule to be discussed during the interview process.\nPhysical Requirements\nAbility to sit for extended periods of time with proper posture to avoid discomfort. \nGood hand-eye coordination and fine motor skills to accurately maneuver a computer and processes. \nAbility to travel short distances to access office equipment or interact with other team members, clients, or family members. \nAbility to lift up to 30 pounds from floor up to shoulder height and 50 pounds from floor up to waist height. \nAbility to push and pull at least 60 pounds on level surfaces. \nAbility to squat or kneel to complete tasks at floor-level with good body mechanics. \nAbility to stand or move around for extended periods of time. \nAbility to complete basic household management tasks including, but not limited to, household cleaning and food preparation. \nAbility to don and doff Personal Protective Equipment (PPE) according to established protocols and potentially for extended periods of time. This includes, but is not limited to, using proper hygiene techniques and the use of gloves, gowns, masks, and eye protection. \nSupervisory Responsibilities\nNone \nExcellent Benefits and Advantages\nOne of the best health, dental, & vision insurance plans in Omaha? \nHSA or FSA and dependent care? \nFree on-site wellness center? \n401(k) with generous employer contribution? \nMerit-based pay? \nVacation/Sick/Holiday pay? \nReimbursement for maintaining required role licensure including CEUs? \nTuition reimbursement? \nCasual dress? \nFree meals while on shift? \nJoin Team QLI Today: https://qliomaha.com/careers/\nA drug screen and criminal background check are?required. Must not have any condition or limitation that could pose a direct threat to self or others unless such threat can be eliminated by?a reasonable?accommodation. Must be able to pass a fitness assessment?designated?for this job title and perform all physical activities related to the position. Regular attendance in your assigned role is an essential job function.?\nQLI is an equal opportunity employer and makes all employment decisions to all qualified individuals regardless of race, color, religion, sex, age, marital status, political affiliation, national origin, physical or mental handicap, gender identification, citizenship status, or being pregnant, having recently given birth or having related medical conditions, or any other protected class.","description_format":"text","description_chars":6862,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Physiotherapy & Rehabilitation"],"lifecycle":[{"event":"open","at":"2026-10-09T19:57:39Z"},{"event":"close","at":"2026-10-12T18:01:12Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/qli-administrative-assistant","json_url":"https://alion.io/job/qli-administrative-assistant.json","meta":{"generated_at":"2026-10-12T20:56:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34199,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2483760},"rest":"https://alion.io/mcp/rest/get_company?id=2483760"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fqli-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fqli-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fqli-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/qli-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fqli-administrative-assistant"}]}