HR EXECUTIVE OPERATIONS

JOB TITLE:HR EXECUTIVE OPERATIONS

Job Summary:

Reporting to the HR & Administration Manager, the

role is responsible for supporting the HR & Administration Manager in the

attainment of Q-Sourcing HR strategy by aligning and delivering on HR

administration activities of Identify recruitment needs, Employee Onboarding,

Employee Relations, Training and Development, Performance Management and leave

management.

KEY ROLES AND

RESPONSIBILITIES

1.Consolidate, track, and

report on staff annual leave with assistance from business units/line managers.

2.Ensure the proper and

timely filing and retrieval of all HR-related documents.

3.Support the HR &

Administration Manager with new staff onboarding, including induction and

orientation.

4.Foster a positive

employee relations environment by addressing grievances, conducting investigations,

and providing guidance on conflict resolution to maintain a harmonious work

environment.

5.Implement disciplinary

procedures in accordance with employment and company policy.

6.Coordinate with project

administrators to ensure medical cover through insurance or on-site services

for all staff and outsourced clients, in accordance with service level

agreements.

7.Requisition staff IDs as

approved by the HR Manager.

8.Prepare and share monthly

HR analysis reports with the HR Manager.

9.Ensure legal compliance,

including maintaining a legal dashboard and meeting statutory requirements.

10.Assess training needs and

coordinate learning and development initiatives in collaboration with

respective line managers, ensuring effective communication for implementation.

11.Design and implement a

comprehensive training and development program to enhance employee skills and

competencies, aligning with organizational goals and individual career

development plans.

12.Develop and maintain a

performance management system that includes goal setting, regular performance

reviews, and feedback mechanisms to promote employee engagement and

accountability.

13.Ensure that all staff

members possess job descriptions and key performance indicators (KPIs) tailored

to their roles.

14.Prepare KPIs and appraisal

schedules for staff members.

15.Provide training on

Q-sourcing policies and procedures.

16.Perform administrative

tasks as required.

17.Streamline the

recruitment process by developing effective strategies to identify recruitment

needs.

18.Coordinate staff meetings

and ensure timely closure of raised issues in collaboration with project

administrators.

• HR

  & Administration Manager for day-to-day reporting on strategy and

  approvals

• All

  other Line departments-stakeholder in the HR process for guidance in

  managing of employee issues (performance management, training needs,

  procurement needs etc.)

• HR

  practioners in the Market for benchmarking on best

  practices.

• HR

  Consultants for consultancy and training services

• Other

  HR bodies like the HR Association of Kenya for professional growth.

QUALIFICATIONS

AND EXPERIENCE:

• Degree-level education in Human Resource

  Management.

• Postgraduate Diploma in HR would be of added

  advantage.

• At Least 3 years of generalist Human Resources

  Experience.

• HR professional membership is desired
• Consultancy industry and business awareness
• Excellent planning & Organisation skills.
• Knowledge of payroll management, basic accounting

  and proficiency in Excel is desired

• Excellent interpersonal skills.
• Tact, swiftness and attention to detail are a MUST
• Knowledge of statutory financial compliance i.e.

  with KRA, NSSF, NHIF and Withholding Tax is must.

• Excellent problem solving and decision making

  skills

• Expert knowledge of the Kenya labour laws and

  familiarity with International Labour laws.

Requirements

• Degree-level education in Human Resource

  Management.

• Postgraduate Diploma in HR would be of added

  advantage.

• At Least 3 years of generalist Human Resources

  Experience.

• HR professional membership is desired
• Consultancy industry and business awareness
• Excellent planning & Organisation skills.
• Knowledge of payroll management, basic accounting

  and proficiency in Excel is desired

• Excellent interpersonal skills.
• Tact, swiftness and attention to detail are a MUST
• Knowledge of statutory financial compliance i.e.

  with KRA, NSSF, NHIF and Withholding Tax is must.

• Excellent problem solving and decision making

  skills

• Expert knowledge of the Kenya labour laws and

  familiarity with International Labour laws.