{"id":2044855,"url":"https://alion.io/job/quanta-services-executive-assistant-2","title":"Executive Assistant","company":{"id":35495,"name":"Quanta Services","domain":"quantaservices.com","url":"https://alion.io/company/quantaservices","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":10,"ghost_share":0,"stale_share":0,"repost_share":0.1,"time_to_fill_p50_days":13,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":56000,"max_usd":113000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1405},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-07T19:14:07Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-13T05:51:52Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"About Us\nEvery moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We’re building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future.\nImagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries.\nQuanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life.\nAbout this Role\nProvides executive administrative support to the Chief Accounting Officer, including calendar management, meeting coordination, travel arrangements, correspondence, and document preparation. Supports the Accounting department by organizing information, tracking follow-up items, and completing administrative tasks under the direction of the Chief Accounting Officer and in accordance with established procedures. Handles confidential information with care and professionalism.\nWhat You'll Do\nServes as a member of the executive support team, collaborating with senior leadership and executive administrative partners.\nMaintains the Chief Accounting Officer’s calendar, schedules appointments, and coordinates scheduling changes based on the executive’s priorities and direction.\nOrganizes meetings with internal leadership, board members, and external stakeholders; prepares agendas, meeting materials, presentations, and follow-up action lists as directed.\nServes as an administrative point of contact for the Chief Accounting Officer, relaying information, responding to routine inquiries, and referring matters requiring decisions or approval to the appropriate leader.\nOrganizes executive communications, flags items for review, drafts routine correspondence for approval, and prepares weekly planning documents.\nProvides administrative and logistical support for special projects, department initiatives, and events as assigned.\nCoordinates logistics for conferences, leadership meetings, planning sessions, and other executive engagements in collaboration with internal teams.\nManages domestic and international travel arrangements, itineraries, reimbursements, and logistical coordination with other executives and stakeholders.\nManages confidential information with discretion and professionalism.\nCollects and organizes data, maintains spreadsheets, and prepares routine reports and supporting materials for the Chief Accounting Officer and Accounting department.\nSupports onboarding of hires within the department as needed.\nPrepares and routes executive correspondence, including surveys, media inquiries, and formal information requests, for review and approval by the appropriate leader.\nMaintains electronic and physical filing systems for corporate documents, records, and executive materials in accordance with established procedures.\nCollaborates with other Executive and Administrative Assistants to support meetings and initiatives.\nPrioritizes the executive's calendar by ranking meetings against current priorities, protecting time for high-impact work, and resolving conflicts before they reach the executive.\nVerifies every travel detail, including connections, documentation, ground transportation, and schedule alignment, to prevent disruptions.\nWorks as part of a team, sharing information, covering for colleagues, and supporting shared priorities across the executive support group.\nTakes initiative by anticipating the executive's needs and acting without waiting for direction. Identifies potential problems early and resolves them before they affect the executive, the team, or an event.\nCommunicates clearly, promptly, and professionally with executives, colleagues, and external parties, tailoring tone and detail to the audience.\nEnsures adherence to internal standards, policies, and procedures.\nPerforms other duties as assigned.\nWhat You'll Bring\nRequired Education and Experience\nBachelor’s degree preferred; equivalent experience considered.\n6+ years of experience providing executive-level administrative support to senior leadership, preferably C-Suite or SVP-level executives.\nPreferred Education and Experience\nExperience supporting accounting or finance executives, preferably within infrastructure, construction, utilities, or related industries.\nExperience interacting with boards, executive committees, and external stakeholders.\nLICENSES / CERTIFICATIONS:\nRequired Licenses/Certifications\nN/A\nPreferred Licenses/Certifications\nN/A\nSUPERVISORY RESPONSIBILITIES:\nSupervises others: No\nHas hiring and terminating responsibilities: No\nNumber of employees reporting to this job: 0\nTRAVEL REQUIREMENTS:\nTravels: Yes (including travel to Puerto Rico as needed)\nPercent of time: Up to 30%\nOvernight required: Yes\nPHYSICAL DEMANDS:\nIf one-third of the time - “Seldom”\nIf one-third to two-thirds of the time - “Occasionally to Frequently”\nIf more than two-thirds of the time - “Constantly”\nStationary Position - Seldom\nPushing/Pulling/Reaching - Seldom\nClimb - Seldom\nKneel - Seldom\nGrasp - Seldom\nBend - Seldom\nLift/Carry - Up to 30 lbs\nVision - 20/20 Corrected Vision\nHearing - Ability to receive detailed information if spoken to\nWORKING CONDITIONS:\nWet or Humid - Seldom\nWorking near moving mechanical parts - Seldom\nWorking near heavy machinery - Seldom\nWorking in high places - Seldom\nExposed to fumes or airborne particles - Seldom\nExposed to toxic or caustic chemicals - N/A\nWorking in outdoor weather conditions - Seldom\nWork with electricity - Seldom\nWork with explosives - N/A\nWork near a source of radiation - N/A\nLoud noise conditions (above 87dB) - Seldom\nOther Environmental Factors - N\nWhat You'll Get\nCompetitive compensation and benefits package\nFlexible work options\nEducational assistance\nWellness and Mental Health programs\nPaid Parental Leave\nEmployee Referral Program \nVolunteer Time Off\nLearning and Development Programs\nOffice Amenities and Perks\nEqual Opportunity Employer\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","description_format":"text","description_chars":7443,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-07T19:14:07Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.818,"p_room":0.9,"age_days":5,"expected_fill_days":13,"reasons":["conf:5","win:mid","comp:brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/quanta-services-executive-assistant-2","json_url":"https://alion.io/job/quanta-services-executive-assistant-2.json","meta":{"generated_at":"2026-10-13T07:42:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11377,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35495},"rest":"https://alion.io/mcp/rest/get_company?id=35495"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fquanta-services-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fquanta-services-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fquanta-services-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/quanta-services-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fquanta-services-executive-assistant-2"}]}