{"id":1138604,"url":"https://alion.io/job/quanta-services-fleet-administrative-assistant","title":"Fleet Administrative Assistant","company":{"id":35495,"name":"Quanta Services","domain":"quantaservices.com","url":"https://alion.io/company/quantaservices","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-23T09:29:17Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T13:07:00Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Us\nNorthStar Energy Solutions, a Quanta Services, Inc. (NYSE:PWR) company, is headquartered in Grand Prairie, TX and operates across the Central Southwest part of the United States. We are leaders specializing in transmission lines, distribution lines, substation construction, foundations, storm damage repairs, and electrical contracting.\nJoining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.\nAbout this Role\nNorthStar Energy Solutions is seeking a detail-oriented and organized Fleet Administrator to support the daily operations of our Fleet Department. This position is responsible for maintaining fleet records, tracking inspections and compliance requirements, processing invoices and work orders, coordinating equipment inventory updates, and supporting fleet reporting activities.\nThe Fleet Administrator plays a critical role in ensuring fleet assets are accurately documented, compliant with regulatory requirements, and properly maintained within company systems to support operational efficiency across the organization.\nWhat You'll Do\nFleet Compliance & Inspection Management\nTrack state inspections, DOT inspections, dielectric inspections, crane inspections, DVIRs, and other compliance documentation.\nMaintain accurate inspection records and expiration dates within Spectrum.\nScan and file inspection documents in the appropriate equipment records.\nCommunicate compliance concerns and inspection status updates to fleet, shop, warehouse, transport, and operations personnel.\nEquipment Records & Asset Administration\nUpdate equipment transfers, asset assignments, locations, and ownership records in Spectrum.\nMaintain accurate asset information including unit numbers, VINs, assigned personnel, job codes, mileage, and operating hours.\nProcess equipment assignment changes and field updates to ensure reporting accuracy.\nSupport fleet billing, maintenance tracking, and operational reporting through accurate recordkeeping.\nInventory & Asset Verification\nReview and process weekly equipment inventory reports submitted by field personnel.\nGenerate and distribute monthly equipment verification reports.\nUpdate equipment records based on verification responses and inventory findings.\nMaintain current equipment hours and mileage records.\nEquipment Acquisition & Disposition\nCreate and maintain records for newly acquired equipment.\nEnter inspection, certification, and required compliance information for new fleet assets.\nAssist with asset disposal activities, including documentation, approvals, payment verification, and file retention.\nCoordinate vehicle keys, release documentation, and supporting records.\nGPS, Camera Systems & Telematics Support\nUpdate and maintain Verizon Connect/Telogis equipment information.\nCoordinate GPS installations, replacements, and repairs with vendors and field personnel.\nMaintain telematics installation and repair logs.\nProcess approved fleet hierarchy changes and PM service updates.\nDistribute LYTX alerts and maintain related tracking documentation.\nAdministrative & Financial Support\nProcess P-Card receipts and maintain supporting documentation.\nEnter and verify departmental time records within CTAP.\nProcess and file fleet-related invoices.\nTrack missing equipment information and ensure proper document coding.\nProcess WEX fuel receipts and allocate bulk fuel usage for division billing.\nWork Orders & Maintenance Documentation\nReview completed preventive maintenance work orders and update asset maintenance history.\nScan and file work orders within the appropriate equipment profiles.\nVerify maintenance documentation is stored correctly on company servers.\nAssist with managing repair backlogs by documenting reported equipment issues.\nFleet Operations Support\nMaintain vehicle issuance documentation and authorization records.\nManage company tool inventory records and tracking documentation.\nSupport fleet training and meeting coordination activities as needed.\nAssist with rental equipment tracking and reporting.\nClaims & Reporting\nAssist with gathering information related to vehicle accident and damage claims.\nCompile documentation including repair estimates, rental information, and supporting records.\nSupport preparation of monthly maintenance and repair cost reports.\nWhat You'll Bring\nRequired\nBi-Lingual (English and Spanish)\nHigh school diploma or equivalent required; Associate degree in Business Administration or related field preferred.\n1-3 years of administrative, fleet, equipment, transportation, or construction support experience preferred.\nStrong attention to detail with the ability to maintain accurate records and documentation.\nProficiency in Microsoft Office applications, especially Excel, Word, and Outlook.\nExperience working with fleet management, ERP, or asset tracking systems is preferred.\nStrong organizational, communication, and time management skills.\nAbility to manage multiple priorities while maintaining accuracy and meeting deadlines.\nAbility to work effectively with fleet, shop, warehouse, transportation, and field operations personnel.\nAbility to maintain confidential information and follow company procedures.\nPreferred\nSpectrum\nCTAP\nVerizon Connect / Telogis\nLYTX\nWEX Fuel Management\nFleet Asset Tracking Systems\nMicrosoft Office Suite\nWhat You'll Get\nAs a Quanta Services employee, we offer a wide range of benefits to fit your needs.\n401(k) with immediate matching and vesting\nFully comprehensive benefits packages; Medical, Dental, VisionYour choice of PPO, HSA, FSA\n\nShort term and long term benefits\nEmployee discounts on consumer goods\nEqual Opportunity Employer\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","description_format":"text","description_chars":6711,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T09:29:17Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":6,"reasons":["conf:5","win:early","comp:brand"],"computed_at":"2026-09-23T18:50:08Z"},"pay":null,"html_url":"https://alion.io/job/quanta-services-fleet-administrative-assistant","json_url":"https://alion.io/job/quanta-services-fleet-administrative-assistant.json","meta":{"generated_at":"2026-09-23T18:50:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}