{"id":1647078,"url":"https://alion.io/job/quantum-industrial-office-administrative-assistant","title":"Office Administrative Assistant","company":{"id":686129,"name":"Quantum Industrial","domain":"quantumindustrial.com","url":"https://alion.io/company/quantumindustrial","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"A","score":95,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":92,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gilbert, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":86000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-01T21:55:47Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-30T11:13:25Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"About Quantum Industrial Services\nCrawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. “We build people” who build amazing things.\nAbout the Role\nThe Office Administrative Assistant provides day-to-day administrative support to the office, project teams, and leadership. You’ll help keep office operations organized, maintain accurate records, coordinate schedules and communications, and support purchasing, reporting, onboarding, and other administrative needs.\nWhat You’ll Do\nSupport daily office operations and administrative tasks\nAnswer calls, emails, and general inquiries professionally\nOrganize and maintain company, project, and compliance records\nEnter and update data in ERP and other company systems\nAssist with invoices, purchase orders, expense reports, and administrative tracking\nSupport scheduling, meetings, travel arrangements, and company events as needed\nAssist with office supply purchasing, inventory, and vendor coordination\nSupport project teams with document preparation, reporting, and tracking\nAssist with employee onboarding, timekeeping, and administrative HR tasks as needed\nPrepare basic reports and spreadsheets for management\nCommunicate with employees, customers, vendors, and internal departments\nMaintain confidentiality of company and employee information\nWhat You’ll Bring\n1-3 years of office administration or administrative support experience preferred\nHigh school diploma or equivalent required\nConstruction, mechanical, service, or industrial industry experience is a plus\nStrong organizational and time-management skills\nProficiency with Microsoft Office, including Excel and Outlook\nExperience with ERP or accounting systems preferred\nStrong attention to detail and data accuracy\nProfessional written and verbal communication skills\nAbility to manage multiple priorities in a fast-paced environment\nDependable, team-oriented, and solutions-focused approach\nWhy Join Us?\nCompetitive salary and benefits package\nCareer growth opportunities within a rapidly expanding company\nCommitment to a strong safety culture and quality-driven 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