{"id":630243,"url":"https://alion.io/job/questel-executive-assistant-office-manager-fh","title":"Executive Assistant & Office Manager F/H","company":{"id":685215,"name":"Questel","domain":"questel.com","url":"https://alion.io/company/questel","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":80,"open_postings":14,"ghost_share":0,"stale_share":0.786,"repost_share":0,"time_to_fill_p50_days":52,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Valbonne, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":70000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1080},"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-07-09T00:00:00Z","employer_posted_date":"2026-07-09","last_verified_at":"2026-10-01T01:12:39Z","board_verified":false,"closed_at":"2026-10-01T01:12:39Z","days_open":84,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":84},"description":"⭐ Your next adventure awaits here ⭐\nWe are seeking a highly experienced Executive Assistant & Office Manager to support our Chief Executive Officer and the Executive Leadership Team in a fast-paced, international environment.\nThis role is critical to ensuring the efficiency, coordination, and effectiveness of executive operations, while also overseeing the day-to-day management of our Sophia Antipolis office.\nThe successful candidate will act as a trusted partner to senior leadership, demonstrating exceptional organizational capability, discretion, and the ability to anticipate needs and manage competing priorities.\nKey Responsibilities\nExecutive Support\nManage complex and dynamic calendars across multiple time zones \nCoordinate domestic and international travel arrangements, including detailed itineraries \nPrepare executive-level presentations, minutes, reports, and communications \nManage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team \nOrganize and coordinate executive meetings, including agendas, materials, and logistics \nCapture key meeting outcomes, track action items, and ensure timely follow-up \nSupport preparation of Board materials and executive-level documentation \nCoordinate leadership meetings, offsites, and strategic planning sessions \nTrack key strategic initiatives and proactively follow up with stakeholders \nExternal stakeholders (including VIPs) meetings organization and scheduling \nTravel management tasks for CEO and a limited number of individuals \nOffice Management (Sophia Antipolis)\nOversee daily office operations to ensure a professional and efficient workplace \nManage vendor relationships, facilities, and office services \nCoordinate on-site logistics and support employee experience initiatives \nEnsure compliance with local workplace standards and operational needs \nConfidentiality & Governance\nHandle sensitive and confidential information with the highest level of discretion \nServe as a trusted liaison between executives, internal teams, and external stakeholders \nThe perfect match...\nMinimum 8+ years of experiencesupporting senior executives in an international environment (C-level exposure preferred) \nFlexible, well-organized, and structured, with a positive, solution-oriented mindset.\nProven ability to operate effectively in a fast-paced, highly demanding environment \nExceptional organizational skills with strong attention to detail and prioritization capability \nExcellent written and verbal communication skills \nHigh level of professionalism, discretion, and judgment \nAbility to work autonomously while managing multiple priorities \nStrong interpersonal skills, with the ability to interact confidently at all levels of the organization \nProficiency in Microsoft Office and collaboration tools \nFluent English required; French is a plus; any other language is greatly appreciated \nWhat we offer ...\nFull-time permanent contract (cadre status)\nThrive in a flat hierarchy that champions courtesy, honesty, and courage. \nA collaborative, high-performing, and international environment\nExposure to a global, fast-growing organization\nAttractive compensation: profit-sharing, CSE perks, Swile card, health insurance \nNice office in Sophia-Antipolis with facilities: pool, tennis court, EV charging stations\nJoblocation: Sophia-Antipolis, hybrid working model\n\nDriven by values of entrepreneurship, respect, and integrity, Questel is committed to growth and social responsibility. We foster an inclusive, equitable workplace where all feel respected and empowered, regardless of background. 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